Temp. Accounts Payable Administrator

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Abantu Staffing Solutions
East London
ZAR 200 000 - 300 000
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Today
Job description

Overview

Our client in the clothing industry is seeking a Temp Accounts Payable Administrator to join their team for a few months. The successful incumbent will be responsible for preparing invoices and documentation for sign-off by the accountant.

Minimum Requirements

  • Grade 12/ Matric
  • Tertiary qualification in Accounting / Finance will be advantageous
  • Minimum of 3-5 years’ experience in a similar role
  • Pastel Experience
  • Advanced Excel
  • Valid code 8 driver’s license – endorsed

Job Responsibilities

  • Capture sundry creditor invoices onto Pastel Evolution.
  • Ensure details are captured to the correct sundry creditor, for the correct amount and period.
  • Ensure correct documentation has been attached to invoices (order numbers and values have been checked and queries resolved)
  • Ensure that all invoices meet the VAT requirements of a valid tax invoice.
  • Ensure that all invoices have all the correct and relevant company information displayed.
  • Capture/allocate sundry creditor payments onto Pastel Evolution.
  • Reconcile sundry creditors' accounts to supplier statements.
  • Reconcile supplier invoices to agreed rates with standard monthly suppliers or in the case of once-off payments, to rates agreed as per the order.
  • Follow up on reconciling items and ensure queries are resolved promptly.
  • Agree monthly age analysis total to control account, differences to be identified and investigated.
  • Preparation/submission of month-end reconciliations to the Financial Accountant for review/sign-off.
  • Preparation/submission of company credit card reconciliations.
  • Ensuring the effectiveness/efficiency of the sundry creditors filing system.
  • Monthly review of the Creditor's Aging.
  • Complete supplier credit applications when required, for review and sign-off by the accountant.
  • Process payments from bank statements (Tuesday and Friday payments)
  • Prepare payment recons (Tuesday and Friday payments)
  • Post and File payment recons
  • Print any/all invoices from email as well as corresponding orders
  • GL code and account number to be written on invoices
  • Process monthly invoices
  • Prepare month-end recons (from 10th of each month)
  • Month-end deadline list of all suppliers (to be captured by month-end)
  • Send supplier remittances/ proof of payments.
  • Identify potential early payment discounts/cost savings with sundry creditors. Be proactive in identifying areas/payments that may qualify for early payment discounts and alert the finance manager.
  • Responsible for sundry creditor-related queries and tasks and all other ad-hoc tasks allocated by the Finance Manager.
  • Communicate with all relevant departments to ensure that all documentation is received timeously.
  • Assist auditors (internal/external) with required information.
  • Effective communication with suppliers.

Key Competencies / Skills

  • Ability to work under pressure
  • Ability to use own initiative
  • Good attention to detail
  • Good communication Skills
  • Good Problem-Solving skills
  • Good social skills, ability to work in an open office environment
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