Technical Secretary & Administration Assistant (Engineering)

Location: Sedgefield

Reporting to:

Engineering Manager

The company

Filtronic is a world leader in the design and manufacture of customised microwave and millimetre wave electronics. Our products are used within telecommunications, defence and other related applications. Our investment in high calibre staff, leading edge technology and a world class manufacturing facility underpin our growth strategy and our aim to be a world class supplier of high frequency products and solutions.

Summary of responsibilities:

• Support the Engineering Group with general administration and operational tasks.
• Assist with engineering part database management, such as creating new parts and uploading documents.
• Assist with compiling necessary documentation and document control to support prototype product development, such as Bills of Materials, Product Family Trees, etc.
• Assisting with booking of facilities to support meetings amongst the team and external suppliers/customers.
• Ensuring compliance with company and regulatory requirements, such as RoHS, Conflict Minerals, Country of Origin, etc.
• Liaising with suppliers to arrange quotations and request delivery updates for prototype/small builds.
• Liaising with other departments to arrange prototype builds, re-work of material and inspections.
• Liaising with other departments to book material out of stores or arrange for dispatch.
• Support collation and creation of engineering project documents in accordance the company New Product Introduction procedures.
• Create, amend and manage Engineering Change Requests, Engineering Change Orders, Engineering Concessions and Production Permits.
• Contribute to office maintenance and housekeeping.
• Use basic features of CAD software to provide administrative design support, such as the creation of component footprints, simple drawings.
• Be comfortable handling technical documentation such as technical datasheets, material safety datasheets, regulatory compliance information and customs documentation.
• Assist in drafting and proof-reading documents, such as work instructions, procedures and technical reports.
• Help facilitate meetings, including the recording of meeting minutes and actions, where appropriate.
• Perform any other reasonable tasks as business needs dictate.

Knowledge/Skills/Experience:

• Positive, friendly, can-do attitude.
• Strong written and verbal communication skills, with an attention to detail.
• Minimum 2 years’ experience within an administrative role.
• Experience of working in an engineering environment or an industry with specific procedural demands.
• Experience of working with technical or otherwise complex documentation.
• Experience of working with databases, product management or productivity management systems.
• Advanced skill in MS Office, specifically Excel and Word.
• Willingness to undergo further Training and Development (if required).
• Comfortable handling technical information.
• Ability to achieve UK security clearance.

Desirable:

• HND or Degree or good A-levels.

Working Pattern:

• Day shift.
• On-site.
• Occasional hybrid working, by prior arrangement.