Talent Pool: Bookkeeper - B&I

About Us

We are recruiting a Bookkeeper to join our team. In this role, you will be responsible for comprehensive maintenance of all financial control systems.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients' needs.

Duties & Responsibilities

1. Relieve the Catering Manager in his/her absence.
2. Ensure that the unit is profitable at all times.
3. Handle cash - complete sales control sheets correctly, balance theoretical and actual sales.
4. Deal with customers - requests for functions, function bookings, and complaints.
5. Monitor daily resale outlet.
6. Assist with management of the unit.
7. Assist with stock takes - ensure that goods received are checked against invoices for quantity and quality.
8. Compile weekly summary of Profit and Loss for the unit.
9. Compile all bookkeeping returns required by the unit as per the stipulated times.
10. Ensure all bookkeeping returns and trading analysis figures are balanced at all times as required.
11. Ensure that issues from stores are done according to standardised recipes and recorded on Menutec.
12. Comply with all company's administrative procedures and staff training as required.
13. Assist in managing all cash from change, cash ups, shortages, and banking.
14. Build and maintain customer, supplier, and client relationships.
15. Assist in ensuring compliance with all company policies and procedures.
16. Assist with HR and IR issues.
17. Attend meetings when required.
18. Stay abreast of financial trends as well as best practices.
19. Accurately file account and financial records. Submit relevant accurate financial documentation when needed.
20. Inform management of any discrepancies.
21. Maintain financial operational controls in line and within budgetary requirements.
22. Ensure that the asset register is accurately maintained and updated accordingly.
23. Ensure that all short payments from clients are followed up and recorded.
24. Maintain Balance Sheet Recon files.
25. Process cash books and monthly bank reconciliations for all companies.
26. Monitor resale outlets to ensure cash at units account is fully reconcilable.
27. General administration and housekeeping of all financial documents for all companies.
28. Prepare and post General Ledger Journals.
29. Ensure complete and valid PRS processing to the AX system.
30. Prepare payment requisitions and load onto respective banks for payment.
31. Liaise with Unit Manager/s regarding collection and invoicing of local debtors.
32. Assist in debtor collections as required.
33. Manage debt collection timeously towards a target of maximum 60 days or less.
34. May be required to assist with any other duties that may be outside the scope of this role.

1. Enjoy practical and methodical work.
2. Good communication skills.
3. Strong financial & business acumen.
4. Organising and planning skills.
5. Risk management skills.
6. Team player, honest, and reliable.
7. Attention to detail with accuracy.
8. Innovative approach to business, streamlining systems and reporting.
9. Strong client and customer service skills.
10. Cost awareness.
11. Communication (verbal and written) skills.
12. Commitment to excellence.
13. Initiative.
14. Productivity and deadline-driven.
15. Customer service orientated.

1. B Degree / equivalent qualification - advantageous.
2. Minimum matric.
3. 2-3 years' experience in a similar position.
4. Computer literate: Advanced Excel knowledge/skills.