Supply Chain Management Administrator (Quotations)

Job title: Supply Chain Management Administrator (Quotations)

Job Location: Gauteng, Centurion

Deadline: April 26

Requirements: Degree / National Diploma in Procurement, Supply Chain Management, Logistics, or equivalent NQF level 6 qualifications coupled with 2–3 years' experience in a Supply Chain Management (procurement, buying, or purchasing) environment.

Recognition of Prior Learning (RPL) and applicable knowledge and experience on the job may be considered during the selection process.

Key Performance Areas:

1. Supplier Database Administration and Procurement of Goods and Services: Maintain reliable and accurate supplier information on the supplier database by populating and updating information.
2. Check that suppliers have the correct documentation for compliance with legislation.
3. Liaise with suppliers in relation to outstanding documentation.
4. Sourcing of Quotations: Source quotations from suppliers in accordance with PSiRA SCM policy and applicable legislation.
5. Assess sourced quotations from service providers / suppliers.
6. Compile batches for the received source documents.
7. Capture responses and prepare the evaluation reports.
8. Administer the purchase order process flow.
9. Record Keeping: Ensure correct record keeping / file management of all documents.
10. Monitor suppliers to assess and validate timelines of delivery in accordance with purchase order and contractual requirements.
11. Track the order, check goods on delivery, and distribute to the end-user.
12. Respond to enquiries about order status and changes or cancellations.
13. Market Research: Assist end-users with market research and compilation of specifications.
14. Issue correct Request for Quotations to suppliers and track their response.
15. Invoice Processing: Receive invoices, generate purchase requisitions where necessary, and verify suppliers' banking details prior to the payment process.
16. Observe standard turnaround times and ensure adherence to lead times when procuring.