Stores Manager

Dynamic Bands Manufacturing

Location: East London, Eastern Cape, South Africa

Job Purpose: The purpose of this role is to manage the day-to-day operations of the raw material and packaging stores department, ensuring the efficient receipt, storage, and dispatching of the raw material and packaging. This role is crucial in maintaining the integrity of the supply chain by ensuring that the raw material and packaging inventory is managed effectively, in compliance with FSSC requirements.

MINIMUM REQUIREMENTS:

1. Bachelor's degree / Diploma in supply chain management, Logistics, Business Management or a related field.
2. Minimum of 3 or more years' experience in warehousing and inventory management, preferably in a FMCG environment.
3. In-depth understanding of FMCG industry requirements for supply chain processes.
4. Proficiency in Microsoft Office and ERP systems.
5. Valid Driver's license.
6. Strong knowledge of FSSC standards and requirements and the ability to ensure compliance in all areas of responsibility will be an advantage.

KEY COMPETENCIES:

1. Excellent verbal and written communication skills, with the ability to liaise effectively across departments.
2. Ability to identify issues quickly and implement effective solutions.
3. High level of accuracy and attention to detail.
4. Ability to make informed decisions quickly and effectively.
5. Adaptability to changes in the FMCG environment and ability to manage multiple priorities.

KEY RESPONSIBILITIES BUT NOT LIMITED TO:

1. Manage the day-to-day operations of the raw material / packaging stores department in line with FSSC requirements.
2. Ensure the raw material / packaging stores department is clean and organized according to company guidelines.
3. Manage and coordinate the receipt, storage, and dispatch of raw material to ensure timely order fulfilment.
4. Ensure timely delivery of raw material / packaging and resolve any supply chain issues.
5. Ensure and maintain accurate raw material / packaging inventory levels by conducting regular cycle counts and reconcile with the inventory management system.
6. Minimize obsolete and expired raw material in line with FSSC requirements.
7. Ensure that staff adhere to the FIFO and FEFO principles.
8. Investigate and resolve any discrepancies or issues related to inventory, deliveries, or store operations.
9. Implement and maintain an effective document control system that complies with FSSC requirements.
10. Ensure all records related to raw material / packaging stores operations are accurately maintained, up-to-date, and easily retrievable.
11. Regularly review and update Standard Operating Procedures (SOPs) to ensure SOPs reflect current practices and comply with food safety standards.
12. Coordinate with the Quality Assurance team to ensure that all documentation meets internal and external audit requirements.
13. Take part in the preparation for internal and external audits.
14. Train stores staff on the importance of accurate record-keeping and document control in relation to food safety.
15. Manage employee relations within the stores department, ensuring adherence to company policies and procedures.
16. Serve as the primary point of contact for employee concerns, grievances, and disciplinary actions.
17. Plan, organize, and control the day-to-day activities of the store's teams.
18. Conduct performance reviews, set goals, and provide feedback to stores staff on their performance.
19. Manage staffing levels to meet operational requirements, including hiring and training new employees.
20. Conduct regular training sessions with staff on stores operating procedures.
21. Ensure that all stores' operations comply with health and safety regulations.
22. Take part in regular safety audits and risk assessments and implement corrective actions as necessary.
23. Coordinate with other departments to ensure smooth operations and resolve any issues that arise.
24. Provide regular updates and reports to senior management on stores and factory warehouse operations.

Seniority level: Mid-Senior level

Employment type: Full-time

Job function: Sales and Business Development