Stock Controller (Vehicles) (JB5094)

Stock Controller (Vehicles) (JB5094)

Sandton, Gauteng

R18 000 to R25 000 a month CTC

Permanent

Manage and oversee the stock control process for new, pre-owned, demo, and fleet vehicles to ensure seamless operations, accurate record-keeping, and compliance with financial and dealership standards. This role requires meticulous attention to detail, strong organizational skills, and the ability to coordinate stock movements, invoicing, and floorplan management while ensuring vehicles are correctly processed from acquisition to sale.

Minimum Requirements

1. 3+ years of stock management experience in a corporate dealership or pre-owned vehicle environment
2. Knowledge of payable accounts processes (suppliers) and invoice management
3. Floorplan management experience
4. Proficiency in Dealer Management Systems (DMS), preferably Evolve
5. Strong administrative and financial competence
6. Superior engagement with staff and suppliers
7. Ability to work under pressure and meet strict deadlines
8. Problem-solving skills and high attention to detail
9. Strong planning and multitasking abilities
10. Proficiency in MS Office (Word, Excel, PowerPoint)

Duties and Responsibilities:

Stock Management – New Vehicles:

1. Ensure all vehicles ordered are recorded accurately in stock systems
2. Track vehicle movement from order to delivery, ensuring correct allocations and documentation
3. Oversee invoicing and reporting of new vehicle stock
4. Conduct quality checks on arrival and report any faults to OEMs

Stock Management – Pre-Owned Vehicles:

1. Ensure accurate booking and documentation of pre-owned stock
2. Oversee vehicle inspections, reconditioning, and compliance with roadworthy requirements
3. Manage spare key tracking and stock pricing updates
4. Conduct weekly stock takes and ensure showroom pricing is up to date

Demo & Fleet Management:

1. Oversee demo and courtesy vehicle allocations and insurance processes
2. Monitor vehicle mileage and maintenance schedules
3. Remove branding for vehicles transitioning from demo to sale

Floorplan Management:

1. Process vehicle additions and removals from the floorplan system
2. Ensure financial documentation is accurately recorded and submitted
3. Assist with floorplan audits and compliance checks

Invoice Management:

1. Ensure all invoicing is completed within 24 hours of vehicle delivery
2. Verify deal files for accuracy and completeness
3. Coordinate with the workshop to close outstanding orders

NATIS & Licensing Management:

1. Oversee vehicle registration and licensing processes for new and pre-owned sales
2. Maintain accurate logs of all NATIS documents and ensure timely processing

Trade-In Management:

1. Process trade-in vehicles, ensuring accurate settlement and document retrieval
2. Coordinate NATIS transfers and dealer stock registrations