Sheq Senior Clerk

A vacancy exists for a SHEQ Senior Clerk, based at Life Fourways Hospital, reporting to the Quality Manager (QM).

The successful candidate will be responsible for supporting quality efforts and will contribute towards the optimal functioning of the hospital Quality Department through effective administrative support to the QM and through interdepartmental liaison and communication.

Critical Outputs

1. Support the QM in delivering a superior quality service
2. Administrative Duties:
1. Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processes
2. Capture, extract, collate and compile data and reports
3. Manage and maintain an efficient record and filing system
4. Attend meetings and in-service training as scheduled
5. Take minutes of Health and Safety meetings and other, as required
6. Assist the QM with coordinating and arranging of Quality and Legal training and Quality workshops
7. Assist the QM with coordinating and arranging of Quality Audits (Internal & External)
8. Assist with incident investigation
9. Assist with Quality Improvement initiatives
10. Deliver training on behalf of the QM, when required
11. Conduct Hygiene and Safety Rounds, compiling reports and action plans – following up on closeouts
12. Generation of requisitions for all Quality and H&S related items
13. Collating and uploading data onto the Hospital and Sustainability Scorecard
14. Management and control of the HCRW manifest / SDC process
15. Perform Ad hoc duties related to QMS / EMS as and when requested by the QM
3. Document Control:
1. Manage an effective document control process
2. Implement and / or maintain the electronic document control system
3. Monitor the document control process in the hospital / facility
4. COID:
1. Compile documentation to be submitted to COID
2. Follow up with COID regarding submitted COID incident documentation
3. Follow up on accounts generated through the COID process

Requirements

1. Grade 12
2. Strong computer literacy and competence in full Microsoft office suite are essential
3. Secretarial experience / qualification is advantageous
4. Qualification or experience in ISO: Quality Management System or Occupational Health and Safety advantageous
5. Knowledge of medical terminology will be advantageous
6. Knowledge of hospital procedures will be advantageous
7. Confidentiality and discretion during contact with customers and colleagues
8. Experience in dealing with customers
9. Commitment towards continuous improvement
10. Ability to work independently and manage time
11. Reliable, motivated and hardworking
12. Professional with integrity

Competencies

1. Planning & organizing
2. Resilience
3. Verbal & written communication
4. Action orientation
5. Organizational awareness
6. Building relationships
7. Problem solving
8. Attention to detail
9. Drive & energy
10. Excellence orientation

Email :

• Date: Friday, March 7, Internal applicants - Before making an application, you are requested to discuss your application with your line manager.

External candidates will also be considered. Life Healthcare is an Equal Opportunity Employer. Thank you for your interest in this opportunity.

Kindly note that only shortlisted candidates will be contacted.

Applicants who have not been contacted within two weeks of the closing date of this advert should consider their application as unsuccessful.