SHEQ Senior Clerk

A vacancy exists for a SHEQ Senior Clerk, based at Life Dalview Hospital, reporting to the Quality Manager (QM). The successful candidate will be responsible for supporting quality efforts and will contribute towards the optimal functioning of the hospital Quality Department through effective administrative support to the QM and through interdepartmental liaison and communication.

Critical Outputs

• Support the QM in delivering a superior quality service

Administrative:

• Perform administrative duties relating to Quality (QMS) and Environmental (EMS) processes
• Capture, extract, collate and compile data and reports
• Manage and maintain an efficient record and filing system
• Attend meetings and in-service training as scheduled
• Take minutes of Health and Safety meetings and other, as required
• Assist the QM with coordinating and arranging of Quality and Legal training and Quality workshops
• Assist the QM with coordinating and arranging of Quality Audits (Internal & External)
• Assist with incident investigation
• Assist with Quality Improvement initiatives
• Deliver training on behalf of the QM, when required.
• Conduct Hygiene and Safety Rounds, compiling reports and action plans – following up on closeouts.
• Generation of requisitions for all Quality and H&S related items
• Collating and uploading data onto the Hospital and Sustainability Scorecard.
• Management and control of the HCRW manifest/SDC process.
• Perform Ad hoc duties related to QMS/EMS as and when requested by the QM

Document Control:

• Manage an effective document control process
• Implement and/or maintain the electronic document control system
• Monitor the document control process in the hospital/facility

COID:

• Compile documentation to be submitted to COID
• Follow up with COID regarding submitted COID incident documentation
• Follow up on accounts generated through the COID process

Requirements

• Grade 12
• Strong computer literacy and competence in full Microsoft office suite are essential
• Secretarial experience/qualification is advantageous
• Qualification or experience in ISO 9001: Quality Management System or Occupational Health and Safety advantageous
• Knowledge of medical terminology will be advantageous
• Knowledge of hospital procedures will be advantageous
• Confidentiality and discretion during contact with customers and colleagues.
• Experience in dealing with customers
• Commitment towards continuous improvement
• Ability to work independently and manage time
• Reliable, motivated and hardworking
• Professional with integrity

Competencies

• Planning & organising
• Resilience
• Verbal & written communication
• Action orientation
• Organizational awareness
• Building relationships
• Problem solving
• Attention to detail
• Drive & energy
• Excellence orientation

Email: melanie.jansenvanvuuren@lifehealthcare.co.za

Closing date: Friday, March 14, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.