Senior Operations Support Specialist

Job Description

Your primary role is to assist with the administrative support required to manage the research facility.

General office administration including (but not limited to) the welcoming and orientation of guests, package receival etc.

Assist with administration including (but not limited to):

• Archiving of routine documents,
• Monitoring of compliance calendar and completing tasks to maintain good service records of various laboratory equipment,
• Monitoring and troubleshooting an electronic system recording Temperature and Relative Humidity % across the site,
• Taking of minutes and preparing agendas,
• Compiling data into reports,
• Taking responsibility for all export related documentation,
• Overseeing all waste management activities.

General financial administration including (but not limited to):

• Sourcing quotations,
• Loading purchase orders,
• Preparing RFCs for capital projects,
• Critical vendor management,
• Liaising with internal finance colleagues to resolve vendor concerns and needs.

Financial administration within the company's strict compliance requirements necessitates the maintenance of close contact to and alignment with the local organisation including a training period and regular (e.g., once a month) travel to the office in Isando/Johannesburg.

Educational Requirements

• Grade 12 or equivalent.
• National Diploma or higher would be advantageous.
• Excellent computer literacy including MS Word and MS Excel.

Personality Requirements

• A good communicator with strong integrity.
• Good organisational skills.
• Good attention to detail.

Specific Experience

• At least three years of financial administration experience.

This position will require up to 20% travel time to Johannesburg.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs/resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status: Regular

Job Posting End Date: 01/31/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID: R331950