Senior Manager : Tactical Sourcing (Isando)

Senior Manager : Tactical Sourcing (Isando)

Core purpose of the role: The Manager : Tactical Sourcing is accountable for managing the sourcing function, for the day-to-day fulfilment of purchasing goods and services within the multiple procurement streams (e.g. day-to-day vehicle purchasing, vehicle tender processes, ad hoc purchasing) and for ensuring a consistent approach towards all sourcing, purchasing and tendering activities in accordance with the procurement governance framework of the business.

Key deliverables and outputs

1. Strategy Implementation and Sourcing Optimisation:
   1. Implement the sourcing strategy and drive cost effective and efficient sourcing.
   2. Monitor adherence to the relevant policies, procedures and the organisation's governance framework.
   3. Optimise the "procure-to-pay" process to enhance operational efficiency and effectiveness.
   4. Monitor that order turn-around times are met in line with business requirements.
   5. Monitor the effective utilisation of existing supplier contracts to realise the savings negotiated by the category management team.
   6. Monitor compliance to existing supplier agreements.
   7. Enable the transformation agenda by incorporating and implementing the ESD strategy during sourcing activities, by using B-BBEE compliant suppliers for the day-to-day fulfilment of business requirements.
   8. Enhance business partnering to improve service delivery and service level agreement (SLA) compliance.
   9. Provide input into the identification of opportunities to leverage economies of scale and develop proposals and recommendations for consideration.
   10. Keep up to date with market trends and provide input into competitive sourcing strategies.
   11. Develop and implement plans to unlock optimal value for the Group.
   12. Contribute to negotiations with Original Equipment Manufacturers (OEM's), Dealer Groups, Independent dealers and other suppliers to secure competitive prices and product availability.
   13. Initiate and drive the achievement of savings, supply efficiency, quality, and process improvements.
   14. Identify, track and report on saving opportunities and initiate individual projects and initiatives to achieve agreed savings targets.
   15. Implement benefits tracking and monitoring.
   16. Contribute to the budgeting process by providing base prices for various goods and services required by the business.
   17. Address and resolve all day-to-day procurement issues to fulfil business requirements and achieve daily SLA's.
2. Contract and Supplier Management:
   1. Conduct supply market search to identify and source suitable suppliers in accordance with business, transformation and governance requirements.
   2. Provide input into negotiation processes to secure the best quality, delivery and price.
   3. Monitor volume thresholds / economies of scale to leverage negotiated prices.
   4. Provide feedback on supplier performance and risk to ensure delivery on SLAs.
   5. Provide input into supplier trends to ensure relevance and market intelligence to the business.
3. Reporting, Risk and Compliance:
   1. Develop and update relevant reporting requirements and templates.
   2. Collaborate with Finance and Business Intelligence (BI) to create standard reporting formats.
   3. Monitor that the legal, regulatory and policy requirements are complied with by the business and its suppliers and address any areas of non-compliance.
   4. Identify and remove potential barriers to the central sourcing process.
   5. Contribute to the risk register and report on supplier management risks.
   6. Implement action plans to mitigate risks in own area of responsibility.
   7. Prevent risks by operating within financial and operational controls.
   8. Monitor compliance to document management procedures.
   9. Track and report on supplier performance against contractual agreements and business targets in area of responsibility.
   10. Track and report BBBEE performance against business targets in area of responsibility.
   11. Prepare and monitor the provision of timeous and accurate month end reports e.g. supplier spend reports.
4. Stakeholder Management:
   1. Establish mutually beneficial relationships with suppliers and service providers to aid favourable negotiations.
   2. Build end-user and internal stakeholder relationships and conduct regular engagements with end-users and stakeholders to determine service delivery needs and gaps.
   3. Initiate relevant solution interventions.
   4. Manage the various relationships with Original Equipment Manufacturers (OEM's), preferred independent dealers / dealer groups or any other service or product suppliers to ensure best service to customers.
5. People Management:
   1. Provide clear direction and decisive leadership to the team / s, ensuring all are aligned to the goals and have a clear purpose.
   2. Set clearly defined performance standards / targets for the team, holding them accountable to achieve these and providing support and guidance where needed.
   3. Create and maintain an atmosphere conducive to excellent performance, engaging and motivating others to always give their best, while respecting any areas of diversity (whether areas of expertise, cultural, gender, age, background, etc.).
   4. Ensure the team / s adheres to set business policies and procedures, emphasizing the importance of general discipline at work and objectively correcting and handling any deviations as they arise.
   5. Resource and staff the team appropriately, considering the relevance of current and new jobs as well as the most suitable ways in which to place or replace any vacancies.
   6. Set the example to the team by leading in line with Avis Values and BBS principles of Respect for People and Continuous Improvement.
   7. Support and encourage direct reports to drive their own individual development plans in order to further grow as professionals in their jobs.

Internal and External Stakeholders

The role requires close engagement and collaboration with key internal and external stakeholders.

Internal Stakeholders:

Sales, Finance, Operations, Admin, Human Capital, IT, Facilities / Property Departments and own Management Team.

External Stakeholders:

Suppliers / Service Providers, Industry Organisations and Regulatory Bodies, OEMs and Dealers, Ratings Agencies, Auditors and Customers.

Academic Qualifications:

NQF Level 8 Qualification in Finance, Economics, Procurement, Supply Chain Management, Law or equivalent. Valid Driver's License. Advantageous: Membership of Chartered Institute for Procurement and Supply (CIPS / MCIPS) or other relevant Industry Bodies. Note: Will be required to undertake Regional and National Travel.

Work Experience:

5-7 Years' Procurement and Strategic Sourcing Experience within the Automotive / Leasing / Rental Industry. Advantageous: 1-2 Years' Experience in dealing with cross-functional teams. This job requires that the employee maintains the highest level of Honesty and Integrity as he / she will have access to company assets, cash handling and confidential record storage areas. This requires that a formal personal background check is undertaken.