Senior Logistics and Asset Co-Ordinator

Techno Park, Stellenbosch - An exciting opportunity awaits a Logistics and Asset Manager to join a high tech international concern. The Successful candidate will manage and optimize the end-to-end logistics and asset management processes for the export and internal movement of electronic products, ensuring full compliance with international and local regulations. This includes overseeing shipping, documentation, inventory accuracy, asset registration, repairs logistics, and customs coordination. The role requires strong technical knowledge, proactive problem-solving, and a high level of organizational capability.

Key Tasks and Outcomes:

1. Primary:
   - Plan and oversee domestic and international shipments
   - Select cost-effective and reliable transport options
   - Ensure timely, compliant shipping, including hazardous goods like lithium batteries
2. Inventory Management:
   - Maintain stock levels at various stores and Fulfilment Centres
   - Compile and report weekly stock levels
   - Manage demo, loan, replacement, and written-off stock
3. Customs & Compliance:
   - Ensure compliance with international regulations (e.g. IATA, IMDG, WEEE)
   - Handle permits, licenses, and legal documentation
   - Stay updated on destination country import requirements and regulations
4. Documentation & Certification:
   - Prepare and manage key shipping documents including:
   - Customs invoices, Packing Lists, Certificates (Origin, Conformity, Warranty)
   - Permits (Import/Export, ITAC), End User Certificates, LC documents
   - Battery Declarations, MSDS, ATA Carnets, Internal Transfer Docs
5. Technology Proficiency:
   - Use logistics software, Pastel, Excel, Word, PowerPoint, Google Docs, Shopify, CRM, and AssetZure for logistics planning and tracking.
6. Asset Management:
   - Register and track company assets.
   - Conduct stock takes and archive asset records.
   - Use AssetZure for asset location creation, upload, and photo documentation.
7. Supplier & Freight Liaison:
   - Communicate with freight forwarders and clients.
   - Manage Prestmarine insurance estimates for adequate coverage.
8. Repairs Logistics:
   - Book products into the repair centre and manage returns.
   - Update case tracking in CRM.
9. Risk Management:
   - Proactively identify and solve customs or transport issues.
   - Prepare for unannounced DCAC inspections and audits.
10. Secondary Duties:
    - Respond to ad hoc shipping requests.
    - Stay informed about regulation changes.
    - Maintain permit registers and ensure data security.
    - Uphold a proactive, helpful, and detail-oriented attitude.

Requirements include:

• Grade 12
• Logistics-related certifications (Advantageous)
• A thorough understanding of DCAC and NCACC processes and procedures, along with strong technical expertise
• 10+ years in logistics, shipping or inventory management
• Drivers License with own/ reliable transport
• Occasional overtime required
• Working onsite in an office environment
• Language Proficiency: Fluent in English (written and spoken)

Competency Requirements Include (Knowledge / Skills / Attributes):

• Understanding of international logistics and export regulations, including shipping of hazardous materials (e.g. lithium batteries)
• Knowledge of inventory management systems and asset tracking tools
• Familiarity with customs procedures, Incoterms, HTC, DCAC compliance and documentation
• Awareness of packaging standards for electronics and batteries
• Basic understanding of electronics components and supply chain
• Inventory and asset systems like AssetZure BOMs, Certificates, Tariff Codes.
• Strong organizational and coordination skills
• Attention to detail in documentation and inventory control
• Problem-solving and decision-making abilities under pressure
• Effective communication and negotiation skills with suppliers, freight forwarders, and internal teams
• Proficient in logistics software for tracking and planning
• Use of Pastel, Microsoft Office, Google Docs, and email platforms
• Ability to plan and execute shipments efficiently and cost-effectively
• Risk assessment and mitigation, especially for shipping regulated goods
• Reliability and accountability in managing high-value assets
• Integrity in handling compliance and regulatory responsibilities
• Proactive and solution-oriented mindset
• Adaptability in a dynamic, fast-paced export environment
• Commitment to safety, compliance, and company standards
• Collaborative attitude and strong team player