Senior Lease Administrator

Main purpose / objective of the position:
Develop annual leasing strategies and ensure that renewals are completed within determined timeframes as per client requirements. Liaise and negotiate transactions with current and prospective tenants and ensure that the Company’s interests in respect to finance, legal and tenant mix are met. Canvassing of and liaison with potential tenants to establish and maintain good relationships in order to market and let JHI managed vacant space at the best possible terms and within the Landlord mandates.

Key Responsibilities:

1. Ensure all renewals and new leases are timeously negotiated and professionally compiled, within Company/Clients process/policy.
2. Ensure leases are accurately prepared and signed off.
3. Responsibility for producing accurate status reports.
4. Responsible for other leasing tasks or as directed from time to time.
5. Maintain positive relationships with all tenants and brokers.
6. Compile and distribute vacancy schedule to all brokers.
7. Maintain and grow broker relationships/Database.
8. Leasing strategy formulated.
9. Preparation of and managing of Income budget.
10. Tenant files kept up to date with relevant correspondence.
11. To offer support to other business units as and when required.
12. Meet deadlines, provide input into monthly reports, compile monthly variance reporting and forecast reporting.
13. Implement a process to ensure outstanding leases and FICA documentation from tenants are followed up and if not received within a timeframe to escalate for assistance.
14. Compile accurate annual budgets.

Education / Experience:
Grade 12. 3 years in a leasing environment, including a good knowledge of market trends, the complexities of deal making and lease negotiations. Dealing with national tenants. Experience in a more generalist property/portfolio management position will be considered.
Must hold a valid fidelity find certificate and satisfy the requirements as set out by the EAAB and current legislation for the position.

Knowledge required:
Computer literacy. Negotiating skills. Numerically inclined. Ability to understand contracts. Sound knowledge of the legal context within which leases are negotiated.

Competencies required:
Excellent negotiation, analytical skills. Financial management skills. Excellent business administration skills. Time management, Ability to understand contracts. Well organised, team work, Initiative, Drive, productivity and cooperation.

Major drivers of work volume:
Vacancy levels, lease renewal cycles, reports, etc.

Interface /relationships with:
Asset Manager, Portfolio Executive, General Manager, Operations Teams, Finance, Lease Controller, tenants.