Senior Facilities Manager

ROLE PURPOSE

To implement and manage an integrated Facilities Management solution for Clients within the region of responsibility in accordance with the SLA.

MAIN OUTPUTS

1. Responsible for driving integrated Facilities Management (FM) services and strategy for the Client
2. Ensure delivery of efficient FM service as outlined in the Service Level Agreement (SLA)
3. Implementation of an effective HSE, Quality & Risk Management system in conjunction with the Contracts Manager, and in accordance to Client needs
4. Conduct daily audits on FM services rendered and ensure that prescribed work quality and standards are sustained
5. Ensure timeous sign-off and variance explanations on P&L's
6. Identify gaps and deficiencies in services, advise and effect solutions as part of Continuous Improvement on FM services rendered
7. Manage back to back SLA agreements with suppliers and contractors
8. Monitor service providers’ (contractors) performance and effect corrective action on any deviations to the SLA
9. Assist in the management of FM projects and provide technical support, where applicable
10. Demonstrate and instill effective adherence to processes on infrastructure maintenance
11. Explore and recommend innovative methods, based on best practices, in order to bring about cost-effective solutions
12. Ensure timeous processing of invoices
13. Provide monthly reports and feedback on continued compliance to the SLA
14. Building strategic relationships both internally and externally
15. Manage staff performance & facilitate improvement through regularly monitoring performance & providing required coaching, support & feedback
16. Manage performance & conflicts within subordinate employees & effect corrective actions, in line with company policies/procedure
17. Ensure adequate staff placement i.e. prepare suitable shift-roster where applicable and manage/approve applicable leave for subordinate employees
18. Responsible for training, coaching, mentoring & development of subordinate employees

QUALIFICATIONS / REQUIREMENTS / KNOWLEDGE / SKILLS / EXPERIENCE

The Applicant must meet the following requirements:

1. National Diploma/Degree: Facilities Management, Property Management, Project Management, Operations Management or related FM formal qualification
2. Matric (Senior Certificate)
3. Valid SA Drivers License
4. 8yrs relevant experience in Facilities Management, CRM, Property Management & Financial Management
5. Facilities Management, CRM, Property Management & Financial Management
6. MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level), SAP knowledge
7. Knowledge of OHS Act, ISO 9001 Quality Management, Risk Management Systems, Property Law & Contractual Law

FUNDAMENTAL COMPETENCIES

1. Initiative/Proactivity
2. Deadline Driven & Highly Motivated
3. Stress Tolerant
4. Excellent Written Communication
5. Supervisory Skills
6. Subordinates Capacity Building
7. Customer Focus
8. Negotiation Skills
9. Analytical Skills
10. Planning/Scheduling/Objective Setting
11. Teamwork & Partnering
12. Relationship Building
13. Interactive Reasoning
14. Excellent Oral Communication