Senior Executive Assistant to the CEO

Job details

Here’s how the job details align with your profile.

Pay

R35000 - R45000 a month

Job type

Full-time

Location

Johannesburg, Gauteng

Full job description

We are a boutique strategy and innovation consulting firm, with a reputation for excellent strategy development, developing industry-leading innovation functions and producing global insights with local relevance. Our CEO is a market-respected global strategist and thought leader in the area of disruption and strategy. This role will work closely with him and requires someone who can enable the success of a senior executive leader.

If you have a passion for strategic planning, impeccable organizational skills, and the ability to thrive in a fast-paced environment, this is the perfect role for you. As the CEO's right hand, you will play a pivotal role in shaping our success. Join us and embark on an exhilarating journey as we revolutionize the world of strategy.

Key Responsibilities:

1. Executive Support
   • Manage and prioritize the CEO’s diary, scheduling appointments, meetings, and events.
   • Oversee and support the CFO.
   • Act as a gatekeeper, ensuring efficient time management for the CEO.
   • Monitor and manage the CEO’s email inboxes, respond on behalf where appropriate, and ensure timely follow-up on all emails and communication.
2. Project Management and Strategic Oversight
   • Oversee interns, analysts, and service providers, ensuring alignment with organizational goals.
   • Act as a liaison for the strategy unit, keeping the CEO and team updated on project progress and critical changes.
   • Assist with updating and tracking key documents, including the strategy document tracker, proposal tracker, and other project management tools.
   • Set up and streamline key processes to support organizational growth.
3. Financial and Expense Management
   • Coordinate and manage income and expense sheets for various projects.
   • Follow up on all invoices and liaise with the accounting team.
   • Support with invoicing and tracking client contracts, ensuring timely renewals and updates.
4. Communications and Correspondence
   • Draft and prepare confidential correspondence, including acknowledgment letters, personal correspondence, and proposals.
   • Handle all CEO travel arrangements, accommodation bookings, and logistics for keynote engagements and workshops.
   • Manage daily communications, including WhatsApp, phone requests, and any client-related interactions.
5. Event and Meeting Coordination
   • Arrange functions, conferences, briefing sessions, and events for the CEO, ensuring all logistical aspects are handled.
   • Attend and contribute to diary alignment and operational meetings.
   • Serve as the primary contact for strategy communications, arranging strategy workshops and other relevant sessions.
6. Office and Personal Management
   • Manage office needs, including general organization and document management (uploading contracts, keynotes, etc. to the drive).
   • Provide personal assistance to the CEO, handling family and home-related requirements.
   • Address ad hoc requests and tasks from the CEO and CFO.

Skills and Qualifications:

• Proven experience as an Executive PA supporting C-level executives.
• Strong project management skills, with the ability to manage multiple priorities and deadlines.
• Exceptional communication skills, both written and verbal.
• Advanced proficiency in Microsoft Office Suite and other relevant software.
• High degree of confidentiality, professionalism, and discretion.

Additional Information: This role requires a proactive, detail-oriented individual who thrives in a fast-paced, high-stakes environment. The ideal candidate will be adept at anticipating needs, streamlining processes, and fostering efficient communication within the executive team.