Senior Conveyancing Secretary

IGrow Wealth Investments, South Africa's #1 Property Investment Company, is looking for a Senior Conveyancing Secretary to join their property team in Cape Town. As a Senior Conveyancing Secretary, specializing in Residential Real Estate and new development transfers, you will play a pivotal role in supporting the conveyancing attorney by managing administrative and legal tasks associated with property transactions.

This position ensures that all legal documentation, processes, and paperwork are efficiently handled and comply with the law. To qualify for this position, you need:

1. Matric (Essential).
2. Legal Secretary, Paralegal, or Conveyancing Qualification (Advantageous).
3. In-depth knowledge of Conveyancing software/systems such as Lexis.
4. Proficiency in Conveyancing Software (Lexis Convey, E4, SearchWorks Windeed).
5. Proficiency in Accounting Software (e.g., AJS).
6. Minimum of 5 years of experience in a law firm or conveyancing department, particularly in handling various property transactions (Real Estate new developments).
7. Experience with bond transactions is beneficial.
8. High proficiency in Microsoft Office (Word, Excel, Outlook).
9. Strong attention to detail with a focus on quality.
10. Exceptional organizational skills, with the ability to manage multiple files and transactions simultaneously while meeting deadlines.
11. Ability to work independently and efficiently under pressure.
12. Solid and stable conveyancing secretarial experience is essential.
13. Excellent communication skills, with the ability to explain legal processes clearly and concisely to clients.
14. Professional writing skills for formal correspondence, including letters, emails, and notices, to clients, estate agents, and financial institutions.

Duties and responsibilities include, but are not limited to:

1. Transaction Management: Take ownership of property transactions from inception to completion. Prepare and manage files in accordance with specified requirements, including conducting necessary property and personal searches. Organize and maintain legal files for each property transaction, ensuring that all documents related to transfers, bonds, and cancellations are accurately filed.
2. Stakeholder Communication: Maintain effective communication with both internal and external parties, including banks, municipalities, rates consultants, estate agents, the Deeds Office, and others.
3. Drafting Legal Documents: Draft legal documents using E4 / Lexis Convey software. Obtain Transfer Duty, Rates Clearance, and Homeowners / Body Corporate consents.
4. Progress Tracking and Deadlines: Track the progress of property transactions to ensure deadlines are met and that all procedural steps are followed. Manage the lodgement and registration of all transfers, bond cancellations, and bonds.
5. Financial Management: Oversee all financial aspects of the conveyancing transactions.
6. Client Interaction and Relationship Management: Ensure that all required documents (e.g., identity documents, proof of payment) are collected from Sellers and Purchasers for the transfer process. Coordinate the timely signing of documents with Sellers and Purchasers to facilitate the transfer process. Maintain regular communication with clients, providing updates throughout the conveyancing process. Collaborate with developers, attorneys, and clients to ensure smooth execution of property transactions in new developments.