Senior Contracts Administrator - Durban - Legal

Work Integrated Learning (WIL) Administrator

Listing reference: manco_

Listing status: Online

Apply by: 19 January

Position summary

Job category: Others: Education and Training

Location: Johannesburg

Contract: Fixed Term Contract

EE position: Yes

Introduction

MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate Education qualifications, has the following vacancy available.

CORE PURPOSE: To facilitate all administrative tasks/duties for the WIL Department within the School of Education.

Core Functions

1. Perform general duties related to administration in the Work Integrated Learning department.
2. Collate and file minutes of meetings and follow up.
3. Organise and assist in hosting regional events and related resources.
4. Attend and facilitate training sessions on administration procedures.
5. Collate and report on stakeholder and student queries.
6. Provide ongoing administration support to various stakeholders.
7. Assist with sourcing and interview process of mentor assessors.
8. Provide ongoing support to schools and students.
9. Provide ongoing support to students regionally.
10. Review all regional WIL schedules and school visits for May and August.
11. Build rapport and develop relations with all stakeholders including academics, students, school partners, and other external stakeholders.

Key Attributes

1. Excellent communication skills and email etiquette.
2. Proficient in Microsoft Office.
3. Very high level organizational skills and ability to multi-task.
4. Possess excellent inter-personal skills.
5. Must possess intermediate or advanced digital literacy skills.
6. Must be able to work under pressure.
7. Must possess excellent verbal and written communication skills.
8. Able to work collaboratively and build capacity.
9. Provide pastoral care and support to students.

General Requirements

1. Fulfil all reasonably expected administrative functions related to the post.
2. A degree/diploma in Administration/Education component.
3. At least 2-3 years of experience in Administration.

Additional Recommendations

1. IT experience will be advantageous.
2. Experience in partnerships and collaboration with external stakeholders.
3. Remote working experience.
4. Minute taking: collate, share, and file minutes of meetings.
5. Ensure that all stakeholders receive minutes and updates timeously.
6. Perform general duties related to SoE such as typing, meeting attendance, and events planning for SoE regionally.
7. Respond to queries and channel to relevant departments.
8. Liaise with the regional library to ensure that resources (books and dissertations) are readily available to staff and students.
9. Resources must be filed electronically and manually (backed up constantly) and sourced to academics in need.