Senior Administrator

In search of a Strong Procurement and Shipping Administrator.

Must have experience in procurement, costings, and shipping knowledge.

ONLY APPLY IF YOU HAVE RELEVANT EXPERIENCE. PLEASE READ THE RESPONSIBILITIES AND DUTIES CAREFULLY BEFORE APPLYING

Duties & Responsibilities

1. Load accepted orders onto the system and complete outstanding order sheets.
2. Create Purchase Orders.
3. Check and update stock on the system.
4. Expediting knowledge.
5. Follow up on outstanding documentation from suppliers.
6. Update purchasing records, data and pricing into our inventory system.
7. Liaising with our Clearing and Forwarding Agents.
8. Shipping knowledge.
9. Prepare import and export documents including packing list, invoices, country of origin, letter of credit, insurance, etc.
10. Liaise with forwarders on delivery schedule and shipment arrangement.
11. Liaise with forwarder on cargo clearance, permit and delivery.
12. Liaise with transporter for shipment.
13. Update and monitor status of shipping arrangement and delivery.
14. Seek freight quotations and make recommendations on competitive forwarder or agent, carrier and insurer for shipment.
15. Arrange documentation for all STOP Containers (SAPS, NRCS, CUSTOM).
16. Sort out all audit-related documentation to Procurement.
17. Handle all documentation and exchange rate deals with the bank.
18. Costing of all shipments both Local & Foreign.
19. Handle GRVs of incorrect stock.
20. Manage GRN & GRV Queries to Supplier.
21. Liaise with supplier to resolve issues such as quality or quantity discrepancies.
22. Report on a monthly basis for GRN & GRVs.
23. Maintain shipment files.
24. Ensure all bill of entries is marked off by Standard Bank.
25. Reprint invoices and picking slips.