Senior Administration Clerk

A vacancy exists for a Senior Administration Clerk, based at Life Head Office, Dunkeld, reporting to the CIO. The successful candidate will provide administrative support and perform numerous duties, including scheduling, general administration, submission of expenses, supporting meetings and strategy sessions, submitting requests, writing correspondence, emailing, handling visitors, routing callers, and answering questions and requests.

Critical Outputs

• Typing and formatting correspondence and documentation in MS Word
• Managing and maintaining an efficient filing system
• Screening calls and dealing with telephonic enquiries on behalf of the Executives
• Submitting requests on ServiceNow – incidents, devices, etc.
• Creating and updating relevant spreadsheets in MS Excel
• Designing and formatting of presentations on MS PowerPoint
• Diary and time management
• Travel arrangements - local and overseas and facilitate VISA application processes
• Ordering of stationery and office equipment with due regard to budget
• Arranging meetings - agenda, venue, technical equipment & catering
• Receiving guests for meetings
• Compiling of meeting packs for various meetings
• Monitors budgets and expenses on a monthly basis
• Stay abreast of expenditure against budget throughout the financial year
• Arranging conferences and functions

Requirements

• Matric and a secretarial diploma would be an advantage
• At least 5 years’ Executive secretarial experience supporting a number of Executives
• Previous project management experience would be an advantage
• Extensive knowledge of MS Office is a pre-requisite

Competencies

• Problem-solving skills
• Resilience
• Attention to detail
• Self management
• Verbal and written communication skills
• Deadline driven
• Planning & organising skills
• Action orientation
• Excellence and service orientation
• Building relationships & networking
• Customer responsiveness
• Ability to manage stress

Email careers@lifehealthcare.co.za Closing date Monday, January 27, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.