Senior Admin Assistant : Building Control _ Mn3871 / 25

Job title : Senior Admin Assistant: Building Control

Job Location : Gauteng, Johannesburg

Deadline : April 21

Requirements :

1. Grade 12
2. National Diploma in Public Administration or equivalent NQF 6 qualifications
3. Valid Driver's License
4. Advanced Computer Literacy (MS Office)
5. Ability to adapt to learning new systems
6. Knowledge and understanding of Building Control policies and procedures
7. Knowledge of legislation pertaining to Administration
8. Excellent communication and interpersonal skills (verbal and written)

Skills and Competencies:

1. Adaptability
2. Communication
3. Assertiveness / Leadership skills
4. Conflict and stress management
5. Negotiation skills
6. Problem-solving skills
7. Office / Diary management skills
8. Strong administrative skills
9. Writing and typing skills
10. Attention to detail
11. Supervision and training skills
12. Report writing skills

The individual must value commitment, integrity, be a team player, reliable, collaborative, go the extra mile, and take initiative.

Experience: Three years' relevant experience in Office Administration within the Building Control section of a Local Government Authority.

Duties:

1. Performs administrative support relating to the department as a whole.
2. Performs a comprehensive administrative function pertaining to Building and Land use.
3. Ensures that internal circulation of applications happens timeously.
4. Receive building plans for circulation to building inspectors and other relevant departments from the public for approval.
5. Compile Building and Town Planning reports and letters.
6. Records management and supervision of the departmental archives.
7. Handle general enquiries and complaints from the public.
8. Schedule meetings for the department and take minutes.
9. Comfortable and proficient in working with ITC systems such as CitySolve and Solar.
10. Provide general administrative assistance to technical staff.
11. Perform any other related ad hoc tasks and duties as requested or required by management (supervisor) from time to time.