SEIDOR Africa - Payroll and Human Resources Administrator

Job Description

Job Title: Payroll and Human Resources Administrator

Contract Type: Fixed Term Contract (only)

Position Overview

SEIDOR Africa is currently looking for a Temporary Payroll and Human Resources Administrator to process payroll and support the Human Resources department on both HR and payroll facets. This incumbent will also act as the point of contact for payroll-related queries from employees and external partners. Your main administrative duties include conducting payroll from beginning to end for white collar staff and maintaining personnel records, managing HR documents (e.g. employment records and onboarding guides), and updating internal databases.

As payroll personnel, you will be required to use payroll software with accuracy and efficiency. The position requires you to be good with numbers and maintain confidentiality with sensitive information. The goal is to ensure employees receive the correct compensation in a timely manner through correct procedures and processes according to company policy. The ideal candidate must have experience with Payroll/HR procedures and processes and must be able to multi-task various administrative tasks in a timely manner. Ultimately, the incumbent should ensure the HR department supports the employees while conforming to company policy and in-country labour laws.

Qualifications and Experience

1. Completed Undergraduate Qualification in HR Management or Payroll Administration (preferred)
2. Payroll Certification (preferred)
3. Understanding and competency in cross border: East Africa and SADC countries (advantageous)
4. 1-2 Years Payroll specific working experience (ideal)
5. 1-2 Years HR specific working experience
6. Proficient in the PaySpace system or a payroll management system
7. Knowledge of labour legislation and tax laws affecting employees
8. Thorough knowledge of e@syFile Application Tax Year End and Interim Submissions knowledge and application
9. Understanding and ability to work on the eFiling Web Portal
10. Experience working on multiple payrolls (foreign exchange an advantage)

Responsibilities

Payroll and Human Resources Administrator responsibilities include:

1. Payroll processing (South Africa, Kenya, Tanzania, Mauritius, and Zambia)
2. Gathering information on hours worked for each employee
3. End to end processing of selected (monthly) payrolls
4. Calculating the correct amount incorporating overtime, deductions, bonuses, etc. with assistance of a computer system
5. Preparing reports for upper management, finance department, etc.
6. Interacting with business units to ensure accurate payroll information is received in a timely manner
7. Receiving approval from upper management for payments
8. Processing taxes and payment of employee benefits
9. Working with the finance team on annual audits and monthly reporting
10. Payroll month-end, third-party payments, and reconciliations
11. Tax year-end and Bi-Annual reconciliations and submissions of IRP5's
12. Maintaining various Pension and Provident Fund Portfolios
13. Pension - additions and withdrawals processing
14. Preparing journals for finance in respect of subsidiary costing
15. Submitting RoEs annually
16. Annual Discovery Health updates of member options
17. Medical aid - Additions, withdrawals and changes
18. UIF group declarations
19. Technical support for all VIP users
20. Responding to employment verification requests
21. Maintaining staff files
22. Keeping track of hourly rates, wages, compensation benefit rates, new hire information, etc.
23. Annual leave/sick leave processing and accurate record keeping for all staff
24. Addressing issues and questions regarding payroll from employees and superiors
25. Handling employee records
26. Updating the database with necessary information
27. Assisting with the preparation of documents
28. Addressing employee queries
29. Participating in HR activities
30. Working closely with payroll to provide information for employees (sick leave, vacation, etc.)
31. Human Resources Admin and execution of specific Human Resources facets as required.

Requirements

Payroll and Human Resources Administrator requirements are:

1. Experience in payroll
2. Experience in an HR department on various facets
3. Familiar with MS Office
4. Great time-management skills
5. Effective communication skills
6. Experience as a HR Administrator
7. Excellent problem-solving skills
8. Knowledge of HR processes/labour laws
9. Proficient with MS Office software
10. Great organizational skills

Key Attributes

1. Excellent Communication Skills (Verbal and Written)
2. High Organizational Skills
3. Excellent Multi-tasking skills
4. Ability to Prioritize own Workload
5. Detail Oriented and Results Focused
6. Demonstrate Good People Skills
7. Dependable / Responsible
8. Positive Attitude
9. Team Player
10. Hard Worker
11. Willing to Learn
12. Calm Under Pressure
13. Self-Management Skills