Secretary | New Business

A vacancy exists for a Secretary to management in New Business, based at Life Healthcare Head office in Rosebank, reporting to the Regional Financial Manager, Liam Lawson. The successful candidate will have excellent written communication and administration skills, and provide the full administration and support function to the New Business team.

Critical Outputs

• Provide high-level administrative and operational support to ensure efficient functioning and streamlined coordination within New Business.
• Manage travel bookings and travel arrangements for the New Business team, including flights, accommodation, and transport.
• Obtain approval for travel requests.
• Assist with preparing documents and presentations.
• Complete credit card reconciliations and expense claims for the New Business team.
• Capture, extract, collate, and compile data and reports on a daily, weekly, and monthly basis.
• Manage and maintain filing and archiving system.
• Attend meetings and in-service training as scheduled.
• Take minutes of management meetings and others as required.
• Assist with coordinating and arranging training and workshops.
• Manage management diaries as required.
• Assist Managers with HR admin tasks, i.e., completing HR documentation for approval, arranging interviews, etc.
• Assist with the execution of policies and procedures relating to Occupational Health and Safety, Infection Prevention, and Quality Management.
• Participate in internal audits and contribute meaningfully to audit compliance.
• Monthly reporting for finance and other functions.
• Compile and maintain spreadsheets as required.
• Carry out all reasonable and lawful requests.
• Open new supplier accounts as required.
• Meet deadlines/targets.
• Ensure the smooth processing of invoices for payment under the supervision of the relevant manager.
• Ad hoc ordering of stationery and other materials as required.
• Involvement in and actively manage project roll-out of any new business units as required.
• Any other duties that may be required from time to time.

Requirements

• Grade 12
• A NQF level 6 or relevant business qualification is advantageous
• At least 5 years experience as a secretary or personal assistant
• Strong computer literacy and competence in the full Microsoft Office suite
• Experience in financial administration and the ability to use SAP is an advantage
• Excellent command of the English language
• Confidentiality and discretion
• Driver’s licence and the ability to travel

Competencies

• Operational excellence
• Proactive in anticipating needs
• Maintaining a well-organized flow of information
• Facilitate effective communication
• Adhere to strict turnaround times
• Customer service orientated
• Ability to work in a team
• Quality orientated with attention to detail
• Goal oriented
• Good time management
• Ability to work under pressure

Email: Careers@lifehealthcare.co.za

Closing date: Friday, March 7, 2025

Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.

Life Healthcare is an Equal Opportunity Employer.

Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert should consider their application as unsuccessful.