Secretary Board of Directors

We're seeking an experienced Executive Board Secretary - 6 Months Contract - Pretoria. To provide efficient and effective secretarial support to the Accounting Authority (AA), AA Sub-Committees and other governance structures.

Duties & Responsibilities

1. Accounting Authority (AA) Support
   • Provide advice to the AA on legislative matters, the Company Act, the King IV Report, constitutional and administrative issues.
   • Assist the Chairperson of the AA and the CEO in determining the annual board plan and the administration of other matters on the strategic level.
   • Plan and design the board meeting agenda and prepare meeting packs in consultation with the CEO and the AA Chairperson to ensure they are forwarded to the Board members timeously.
   • Administer the AA and AA Sub-Committee secretariat functions thereof.
   • Plan and design the Sub-Committee agendas and prepare meeting packs for distribution to the committee members.
   • Record and take minutes of the board meetings and ensure that they are distributed as soon as possible and develop a tracking schedule for implementation process.
   • Ensure that the board resolutions and instructions are communicated to the relevant persons implemented, and that pertinent matters from management are referred to the Board where appropriate.
   • Conduct legislative research and regulatory developments to inform policy changes and advise to the AA to ensure compliance.
2. Governance
   • Monitor all legislative, regulatory, and corporate governance developments operations and inform the members accordingly.
   • Develop criteria for the declaration of interests register for the members of the AA members and Committees and ensure maintenance thereof.
   • Manage and consolidate the meeting materials to ensure compliance with respect to Corporate, Legal and the Regulatory conduct of internal and external meetings of the AA.
   • Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding.
   • Participate and submit quality inputs toward the consolidation of the Annual Report to the Office of the CEO.
3. Stakeholder Management
   • Maintain and nurture the relationship between the AA, Management, the DHET and other relevant stakeholders.
   • Represent the SETA at strategic forums.
   • Maintain constant communication with all interested parties within and outside the Sector.
4. People Management
   • Create and maintain a culture of performance and efficiency.
   • Identify and monitor team and individual goals.
   • Ensure no repeat findings in the internal audit report and implement corrective actions on existing finding.
5. Finance management
   • Provide input into the development of the organisation’s budgets.
   • Manage and monitor financial and other resources relating to the Board Secretary Office.
   • Ensure compliance with Section 51 of the PFMA to prevent fruitless, wasteful, and irregular expenditure.
6. Information management
   • Manage all the records of the AA in terms of the minutes, resolutions and strategic related submissions and documents for example the Strategic Plan, Annual Performance Plan, Annual Reports etc.
   • Design, review and maintain a record keeping framework for AA records.

Desired Experience & Qualification

1. An undergraduate qualification in Law/Advanced or Corporate Law/Chartered Secretary/Administration OR equivalent relevant qualification at NQF Level 7.
2. A postgraduate qualification in Law/Advanced or Corporate Law/Chartered Secretary/Administration, OR equivalent relevant equivalent qualification at NQF Level 8 will be an added advantage.
3. 8 years’ experience as Board or Company Secretary in Corporate Governance, Legal, Compliance in the Public Service Sector/Entity or SETA environment.
4. Registration with professional bodies will be an added advantage.

Package & Remuneration

Salary: R85 370.24 per month

Location: Hillcrest, Pretoria

Contract: 6 Months

Should you meet the requirement and wish to apply, you can apply via email and in the subject line insert "Board Secretary - Pretoria" directly to Ricardo.Lewis@adcorpgroup.com