Reporting And Special Projects Analyst - Finance (Non-Life) Mmh250127-4

POSITION OVERVIEW

The Logistics and Distribution Manager will be responsible for the receiving and dispatching functions including transport and yard management. The manager will effectively run the day-to-day operations ensuring total compliance to receiving and dispatching protocols and operational KPIs.

REPORTS TO: Chief Operating Officer

REQUIREMENTS

1. Relevant tertiary qualification.
2. 5 years Management experience in an operational or similar role.
3. Solid understanding of total quality management systems and processes.
4. People and process leadership.
5. Strong Computer Literacy.
6. Able to work in high pressure and fast-paced environment, while still meeting required deadlines successfully.
7. Strong communication skills.
8. Problem-solving capabilities.
9. Analytical thinking.
10. Ability to proactively plan and execute accordingly.
11. Strong leadership and management skills.

RESPONSIBILITIES

RECEIVING

1. Manage and control the receiving of goods and products into the facility.

STOCK MANAGEMENT

1. Ensure efficient stock and material management, including storing and handling cooling pallets according to SOPs.

PALLET HANDLING & STORAGE

1. Ensure pallet capture and storage/handling process is followed.
2. Cold and ambient pallets are stored in the correct locations and are in line with SOPs.
3. Pallet movement information is recorded in accordance with SOPs.
4. Operational control and management of the Cold and Ambient Storage areas.

EQUIPMENT

1. Ensure Forklift charging and maintenance is conducted including load testing and diesel.
2. Ensure that generator servicing and maintenance are done as required and that diesel is always filled.
3. Conduct facility electricity readings and keep records of meters.

DISPATCH

1. Manage and control the picking and dispatching of all goods out of the facility.
2. Ensure all goods picked and dispatched are done according to the prescribed process.
3. Responsible for ensuring load outs and turnaround times are adhered to.
4. Ensure customer queries are resolved within 24 hours of delivery.

LOGISTICS

1. Manage inbound and outbound logistics aligned with budget, SLAs, and slot times.
2. Manage, plan, and control the daily logistics for all related parties business.
3. The daily inbound truck and logistics plan will be completed and communicated to the management team for all farm, market, and other raw material planning.
4. Farm/Grower logistics routes and planning are done with Commercial.
5. Outbound trucks and logistics planning to be in line with Slot times and budgeted transport rates.
6. A daily outbound truck and logistics plan, based on order volumes and the most effective truck utilization/efficiencies, is to be completed and communicated to the management team.
7. Truck/logistics planning over weekends to be completed every Friday for distribution to weekend manager(s).
8. Customer and internal agreed slot times to be adhered to daily.

Communicate operations 'rules' and procedures to customers/transporters regularly.

Drivers and assistants to have clear weekly plan and schedule, which is shared with management.

FACILITY & SECURITY

1. Manage the yard and waste area including, but not limited to waste bins, recycling, pallets, farm crates and bins.

STAFF

1. Build and manage a strong team of skilled staff.
2. Ensure staff are trained, equipped and capable of doing the job required.
3. Ensure the number of staff in each area matches the demands of the business.
4. Manage staff performance and discipline.
5. Manage leave and time schedules according to HR procedures.
6. Ensure all staff has required PPE and conforms to all customer requirements.

OPERATIONS BUDGET

1. Manage Operations in line with the Budget.

GENERAL

1. Manage processes and procedures effectively in the division.
2. Be visible and manage the teams in the receiving, cold stores, and dispatch areas.
3. Effectively manage the flow of products through the facility.
4. Inspect the yard and waste areas daily, checking for possible loss opportunities, cleanliness risks, and/or food safety risks.
5. Forklift inspection and maintenance checks to avoid failures.
6. Electric and manual pallet jacks: daily inspections and preventative maintenance.