Regional Revenue & Accounts Receivable Clerk

Virgin Limited Edition is an award-winning collection of unique retreats, chosen for their beautiful locations and magnificent surroundings; each offers a sense of fun, style, luxury and exceptional personal service. We are looking for someone to join our Johannesburg office as Regional Revenue & Accounts Receivable Clerk.

The Johannesburg Office of Virgin Limited Edition encompasses a regional finance and reservations team servicing the Virgin Limited Edition properties in Africa, including Mont Rochelle, Ulusaba, Mahali Mzuri, and Finch Hattons.

Reporting to the Head of Reporting Finance, this position is responsible for ensuring guests/agents are correctly billed, revenue/cash receipt transactions are correctly recorded in the Hotel Management System (Infor HMS), and payments are timeously collected, according to relevant terms and conditions.

To be considered for this role, you must have the right to work in South Africa (a valid ID or work permit).

Here’s what you need in your tool kit:

Qualifications/Experience

• Minimum of 3 years’ experience in accounts receivable role or similar.
• Knowledge of Hotel Management System and Accounting Systems critical. Infor and Sage experience highly advantageous.
• Knowledge of and experience in hospitality industry operations highly advantageous.
• Awareness of VAT legislation and application to revenue/receivable transactions.
• Sound knowledge of foreign exchange principles (banking and accounting).

Behaviours/Skills

• High level of computer literacy.
• Proficient in Microsoft Office, with strong Excel knowledge and skills.
• Excellent communication skills and command of English language (verbal and written).
• A team player with good interpersonal skills, proactive and demonstrable initiative.
• Strong analytical skills and attention to detail.
• Meticulous and methodical with a high sense of responsibility and ethical standards.
• Self-motivated and able to work independently with limited supervision.
• Good time management and performance under pressure ensuring deadlines are met.
• Sense of ownership and pride in work.

Here’s what you’d do for the hotel and lodges:

• Record and reconcile daily cash receipts received via the companies’ bank accounts, merchant payment methods, and Adyen payment platform.
• Review daily cash-up (night audit) reports for restaurants and receptions, raising items for further investigation and resolution by appropriate property teams as part of performing daily revenue and receipts reconciliation.
• Collaborate with other departments to ensure and enhance accurate billing and collection processes.
• Prepare and distribute monthly statements to travel agents as well as collection of outstanding receivables.
• Investigate and resolve discrepancies in travel agent accounts.
• Communicate with travel agents to address billing inquiries and resolve payment issues.
• Analyse and monitor accounts receivable aging, following up on past due accounts and escalating appropriately where required.
• Assist with month-end close processes, including preparing journal entries, report generation, and General Ledger reconciliations related to credit card receipts, Adyen receipts, city, guest, and deposit sub-ledgers and revenue accounts.
• Support FOH property teams with check-out processes as relates to HMS system queries and running end-of-day procedures.
• Perform HMS finance administration including house account maintenance, processing, and clearing of control accounts.
• Monitoring and tracking new and existing barter agreements, utilisations, and expiries thereof with Sales and Marketing and Reservations team.
• Facilitate credit application requests from customers (travel agents) by performing necessary checks per company policy.
• Assist with ad-hoc process and/or system improvement projects as initiated by management.
• Perform administrative functions related to all above tasks e.g. periodic electronic filing, regular update of trackers/schedules etc.
• Facilitate external audit procedures related to revenue and accounts receivable.

Here’s the deal:

• Permanent Employment (Subject to 3-month probation).
• Competitive Salary
• 50% Company Contribution on Medical Aid.
• 7.5% Company Contribution on Pension Fund
• Participation in incentives.
• 18 working days annual leave
• Additional day off for your birthday and a paid day off to support the charity of your choice.
• Two free passes for a Virgin Active Gym Membership.
• Hybrid working (minimum 2 days in-office)
• Fun and relaxing work environment
• Working hours: Monday – Friday: either 8am to 5pm or 9am to 6pm (can be discussed). May be required to work overtime to meet deadlines.

Tempting, right?

If this sounds like your next role, we’d love to hear from you very soon...