Receptionist and Office Administrator

Job details

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Pay

R12000 - R15000 a month

Job type

Full-time

Permanent

Location

Centurion, Gauteng

Full job description

Afrirent Holdings is looking for a Receptionist and Office Administrator to provide dedicated, professional, and general administrative support, handle and coordinate the activities of the front-office reception, including the booking of meeting rooms, and supervise the General Office Workers.

Responsibilities and Duties

Office Administration and Support

1. Monitors and maintains levels of office provisions including stationery, groceries, refreshments, and consumables, for the Head Office and Depots, ensuring that prices are in line with cost-cutting initiatives.
2. Requests quotes from suppliers and obtains prior approvals before ordering furniture, equipment, and appliances.
3. Maintains an accurate, efficient, and accessible record-keeping and filing system.
4. Receives, sorts, and distributes internal mail.
5. Makes all travel arrangements as requested.

Front Office and Reception Support

1. Acts as an Afrirent ambassador at all times.
2. Operates the switchboard efficiently, and answers and correctly directs all incoming calls.
3. Takes and relays adequate messages to the relevant employees.
4. Handles and resolves client queries as necessary or redirects queries to the relevant department/employee.
5. Welcomes and interacts with all guests professionally and makes sure that they are attended to timeously.
6. Maintains a neat and tidy reception at all times.
7. Maintains an updated telephone directory.
8. Coordinates and books meeting rooms.
9. Facilitates the preparation of meeting rooms.
10. Arranges catering and refreshments as requested.
11. Handles all incoming deliveries effectively and efficiently.
12. Coordinates and arranges outgoing parcels and documents.
13. Coordinates maintenance requests and final repairs by liaising with suppliers and service providers, receives and submits quotes for approval.

Petty Cash Administration

1. Maintains accurate supporting documentation in order to manage the petty cash.
2. Compiles and submits approved weekly petty cash reconciliations to the Finance Department as per approved procedures.

Office Cleaning Supervision

1. Supervises the activities and schedules of the General Workers.
2. Supervises the team in line with company policies.
3. Fosters a suitable and supportive environment conducive to staff development and the achievement of departmental objectives.
4. Implements staff development and training to achieve the unit and organisational objectives.
5. Implements performance management, reviews the performance of subordinate staff, and refers performance and disciplinary matters to Human Resources.
6. Participates in the recruitment and selection of subordinate staff.

Qualifications

Minimum

1. Grade 12 (NQF level 4).

Ideal

1. Certificate (NQF level 5) in Office Administration will be advantageous.

Experience

Minimum

1. 1 - 2 years’ office administrative/reception experience.