Receptionist / Administrative Assistant

A well-established company based in Greenside is seeking a Receptionist/Administrative Assistant.

Duties:

1. General Office Administration:
2. Greet and assist visitors in a professional and friendly manner.
3. Answer and direct incoming phone calls.

Requirements:

1. A Matric (Grade 12) certificate is essential.
2. A qualification in Office Administration, Secretarial Studies, or a related field would be an advantage.
3. Minimum of 1-2 years' experience in a receptionist or administrative support role, preferably within a corporate or office environment.
4. Experience in handling customer inquiries, managing reception duties, and performing general office administration tasks.
5. Familiarity with office software such as Microsoft Office (Word, Excel, Outlook, PowerPoint).
6. Basic understanding of office management and administrative systems.

Competencies:

1. Interpersonal Skills: Friendly, approachable, and able to interact effectively with a diverse range of individuals, including visitors, clients, and team members.
2. Communication Skills: Excellent verbal and written communication skills in English. Proficiency in additional South African languages will be advantageous.
3. Multitasking: Able to manage multiple tasks simultaneously while maintaining high standards of service.
4. Problem-Solving: Ability to troubleshoot minor issues and provide effective solutions, especially in a fast-paced or busy environment.
5. Confidentiality and Integrity: Strong understanding of the importance of confidentiality, especially when dealing with sensitive information.
6. Organisational Skills: Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
7. Attention to Detail: Ability to maintain high levels of accuracy and attention to detail in all tasks, from data entry to handling correspondence.

Personal Attributes:

1. Highly organised and dependable.
2. Punctuality and reliability are essential.
3. A professional appearance and demeanor are expected at all times.
4. Flexibility to adapt to changing tasks and priorities.
5. A positive attitude and willingness to contribute to a supportive team environment.

Computer Literacy:

1. MS Office (Outlook, Excel)
2. Accfin (Advantageous)
3. SharePoint (Advantageous)
4. Sage One (Advantageous)