Receptionist / Admin Assistant

A leading company in the industrial sector committed to excellence and customer satisfaction is seeking a dedicated and organized Receptionist / Admin Assistant.

POSITION INFO:

Key Responsibilities:

1. Client Communication and Front Desk Tasks:
1. Answer and direct phone calls to relevant personnel.
2. Assist customers with requests on behalf of sales representatives.
3. Welcome customers and ensure the correct paperwork is handed over for stock collection.
4. Perform ad hoc duties as required by the Office Administrator to ensure the effective running of the office.
2. Administrative Tasks:
1. Create pro forma invoices for customer payments.
2. Receipt of all electronic payments.
3. Invoice walk-in cash customers.
4. Record all invoices and quotations.
5. Maintain Cash Sale invoices on spreadsheets for reconciliation by Debtors Clerk and Sales Representatives monthly.
6. Keep a separate Cash Sale sheet for Sales Reps to reconcile their accounts.
7. Load sales orders and create pick lists as required.
8. File all day-to-day paperwork (invoices, credit notes, sales orders, etc.).
9. Arrange accommodation and flight bookings for sales staff.
10. Assist with quotations as needed.
11. Maintain lead to business to identify tender leads and projects.
12. Maintain weekly training schedule.
13. Maintain project reviews.
14. Order office supplies.
15. Update price-lists.
16. Assist with checking stock during dispatch.
17. Arrange SWE collections and deliveries.
18. Perform ad hoc duties as required by the Office Administrator to ensure the effective running of the office.
3. SHEQ Tasks:
1. Ensure First Aid Boxes are sufficiently stocked.
2. File all checklists.

Qualifications:

1. Strong organizational and multitasking abilities.
2. Excellent communication and interpersonal skills.
3. Proficiency in Microsoft Office Suite.
4. Previous experience in a similar role is an advantage.

Remuneration:

R15 - R17 Cost to Company. 50% Medical Aid.

Only shortlisted Candidates will be contacted.