Reception - Admin Clerk

Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

Westfalia Marketing (Pty) Ltd , situated in Tzaneen, has a vacancy for a suitable qualified and experienced:

Reception - Admin Clerk (Temporary 6 months contract)

Reporting to the Head of Business Partnering Commercial.

Key Responsibilities:

• Managing the front desk and reception area
• Ensuring smooth communication and efficient operation of the office
• Answering telephone calls, managing the switchboard, handling deliveries and arranging couriers. Assist with administrative tasks such as drafting letters, coordinating meetings and events
• Maintaining office supplies
• Supporting the Head of Business Partnering Commercial with various administrative duties

Qualifications/Experience:

• Minimum of 3-5 years of experience as a receptionist, personal assistant or office administrator within a large company environment
• Post matric qualification in reception or office administration or a similar course, certification or qualification would be an added advantage
• Intermediate to advanced Excel knowledge would be an added advantage
• Proficiency in using Microsoft Office applications(Excel, Word, PowerPoint, Outlook)
• Valid driver’s license and own transport

Knowledge:

• Experience with managing a switchboard and reception duties
• Understanding of office administration processes and procedures
• Knowledge of handling office equipment and supplies orders
• Familiarity with travel arrangement bookings and handling foreign currency orders with banks
• Basic understanding of finance and payroll processes

Skills:

• Attention to detail
• Critical thinking skills
• High level of accuracy in preparing and submitting information
• Strong interpersonal skills
• Team player
• Computer literacy
• Knowledge of Microsoft applications

Attitude & Behaviour:

• Proactive and able to work independently
• Professional and courteous demeanour
• Strong organizational skills
• Ability to handle multiple tasks and prioritize effectively
• Dependable and reliable
• Positive attitude towards teamwork and collaboration