Purchasing Officer (Inventory Purchases)

Job title: Purchasing Officer (Inventory Purchases)

Job Location: Gauteng, Johannesburg

Deadline: April 28, 2025

KEY RESPONSIBILITIES:

1. Ensure that the provisions of the Procurement Policy, MFMA and relevant Regulations are adhered to. Review repeat purchases and determine the need for framework contracts and advise Purchasing Supervisor-Inventory. Ensure contract circulars are used to buy goods and services that are on contract. Remind End-Users on contracts that are due to expire.
2. Receive SAP inventory requisitions from the Users through Material Requirement Planning (MRP). Analyse and consolidate all the family material codes to ensure that there will be no deliberate split. Review the historical consumption rate and cost and advise the End User if the quantity requested will exceed R200 000 threshold.
3. Run Material Requirement Planning (MRP) on SAP for all allocated stores daily. Review the requisitions based on the family commodities required on MRP. Select suitable suppliers from the supplier database (Johannesburg Water Database and Central Supplier Database) for purchase requisitions less than R30 000 VAT inclusive.
4. Advertise requests for quotations on the JW website, E-Tender portal and noticeboard for all requirements exceeding a stipulated threshold. Engage Accreditation and Supplier Development (ASD) section for new suppliers to be uploaded on the Database upon approval of the quotes.
5. Consolidate all required supporting documents for each purchase order and ensure compliance. Generate purchase orders for non-contract items in terms of the RFQ process. Ensure purchase orders are distributed timeously to suppliers, user departments and Finance. Monitor due delivery dates of purchase orders and follow up on late deliveries with suppliers. Promote compliance towards BBBEE requirements.
6. Obtain information from End Users regarding non-performing suppliers and advise ASD section and Supervisor of non-performing suppliers. Continuously liaise with user departments and provide advice and assistance on Supply Chain Management prescripts. Ensure good customer service is maintained to internal and external customers. Adhere to departmental Service Level Agreement and turnaround.
7. Compile, consolidate and submit weekly, monthly, quarterly and ad hoc reports to the Purchasing Supervisor. Ensure all documentation is filed. Adhere to the company’s record management policy.

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

1. National Diploma in Supply Chain Management / Logistics / Finance (NQF 6).
2. 2 years procurement experience of which 1 must be in a buying environment.
3. SAP MM and Inventory Management Procedures experience.
4. Conversant with Supply Chain Regulations.
5. Conversant with Microsoft Office.
6. Store Keeping / Procurement jobs.