Purchasing Manager

Job Description

Reporting to the Financial Manager, responsibilities and essential job functions include but are not limited to the following:

1. Consistently offering professional, engaging, and friendly service.
2. Maintain good relationships with all departments to promote effective purchasing.
3. Take full responsibility for ordering goods on all approved Purchase Orders/Purchase requests.
4. Work closely with the Executive Chef and F&B Controller to establish good purchase specifications.
5. Report to the supplier immediately for any wrong delivery and return the goods at the supplier’s expense.
6. Update the vendor’s list on a current basis.
7. Advise the Management of market trend changes.
8. Conduct Market Surveys at regular intervals to keep pace with the latest trends in the market.
9. Ensure that better prices are obtained.
10. Maintain good relations with suppliers to better understand the market.
11. Make regular Market Surveys for new suppliers and new products.
12. Suggest means and ways of reducing costs without affecting the quality and standard of the hotel.
13. Ensure that all purchase order requests are properly completed and approved before a purchase order is prepared and items are purchased.
14. Ensure that all items received by the hotel are properly documented in accordance with Pullman purchasing and receiving procedures.
15. Generate purchase orders (or equivalent) and obtain authorization from the Controller and General Manager prior to processing these orders.
16. Provide the Controller with a monthly summary of outstanding purchase orders for goods and services received but not yet invoiced, prior to month-end, as detailed in the Policy & Procedure Manual.
17. Participate as required in the monthly or quarterly count of food and beverage inventories as well as with the quarterly count of operating equipment, according to company policy.
18. Ensure that there are sufficient expendable operating supplies on hand for each department by coordinating regular inventories with the storeroom personnel and/or department heads.
19. Assist the Accounts Payable Clerk in researching any discrepancies on invoices.
20. Take appropriate personnel-related action (i.e., hire, commend, discipline, evaluate, etc.) with Purchasing staff as required.
21. Conduct frequent quality control audits to ensure staff is properly trained and following established procedures.
22. Supervise, train, and motivate Purchasing department employees and thoroughly understand all of their duties and responsibilities.

Qualifications:

• Degree in Purchasing Management, Supply Chain Management, or a related field is advantageous.