Property Administrator - Retail Cape Town

Job title: Property Administrator - Retail Cape Town

Job Location: Western Cape, Cape Town

Deadline: April 06, 2025

Duties And Responsibilities

1. Draft offers and electronically forward copy of agreement of lease and tenant criteria documents.
2. Follow up on outstanding lease agreements and on FICA documentation.
3. Draft lease agreements i.e., renewals / new lets, cessions, cancellations, addendums, parking agreements and related documents.
4. Liaise with tenants, Portfolio Manager, Leasing Manager, Credit Controllers, and agents about lease agreements.
5. Ensure correct loading of agreements on the system.
6. Ensure the correct loading of debit orders.
7. Open and upkeep tenants’ files.
8. Attend to lease audits.
9. Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded.
10. Assist Portfolio Manager and SBU as and when required.
11. Advise meter readers of any changes.
12. Assist with compilation of the monthly report packs.
13. Assist with the budget process.
14. Perform secretarial functions when requested.
15. Assist with deposit refunds and returning of bank guarantees.
16. Calculate annual and insurance rates adjustments for loading onto MRI.
17. Prepare renewal sheets with information on current and budgeted charges.
18. Prepare take back inspection reports and notify Building and Leasing Managers.
19. Write housekeeping letters and reports.
20. Attend to tenant queries on a range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
21. Weekly reporting on outstanding offers / leases / FICA.
22. Monthly reporting on GLA / vacancy movements.

Requirements

Experience

1. 2-3 years of experience in a documentation and secretarial environment or similar environment.
2. Knowledge of leasing process and documentation will be an advantage.

Qualifications

1. Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.