Property Administrator

Who we are is because of our people. They are our greatest asset. TFG is an internationally diversified retail portfolio of 34 speciality lifestyle and apparel brands that Inspire our Customers to live their Best Lives and are woven into the lives of millions. Our vision is to create the most remarkable omnichannel experiences for our customers. TFG is more than a workplace, it's a launchpad for your growth. Join us and explore endless growth opportunities across our diverse brands. We’re a purpose-led business, and on this team, you’ll share the pride of making an impact across a whole industry.

This role will manage the property administration function in the Coastal Region and support the Property management teams by managing, drafting and processing lease and administration documents and information according to the company policy and legislative requirements. Successfully deliver to required KPIs and outputs. Ensure that data integrity is not compromised. Ensure efficient administration processes are in place and updated from time to time.

Key Responsibilities:

• Manage reporting and renewal pipeline:
• Renewal pipeline co-ordination and oversight
• Managing, monitoring and controlling of all Lease Renewal/Space Option/Extended Tenure data
• Preparation and control over various reports, including renewal reports, radar reports and viability schedules to mention a few
• Management of property administration:
• Handling queries
• Ensuring that lease renewals and paperwork is completed timeously
• Preparation of Heads of Agreement accurately and timeously
• Preparation of viability requests accurately and timeously
• Preparation of Project Files and the issuing of these files timeously
• Preparation of Exec Summaries accurately and timeously
• Updating and maintaining of landlords’ contact details on SAP
• Co-ordination, collection and updating of monthly turnover figures by shopping centre
• Ad hoc duties
• Processes management:
• Maintain electronic filing system for all developments and store leases
• Ensure efficient administration processes are in place and updated from time to time.
• Stakeholder management:
• Manage relationships with internal and external stakeholders e.g. Financial managers/Landlords etc.
• People management:
• Deliver in line with property managers and head of property developments requirements

Qualifications and Experience:

• Matric and a three year degree
• 6 to 8 years in a lease/property administration or general administration role
• Proficient in Word/Excel and PowerPoint. SAP experience would be preferable

Skills:

• Attention to detail
• Planning & Organising
• Process Orientation
• Customer Insight & Focus
• Problem Solving
• Performance Focus
• Relationship Building & Networking
• Ability to manage stress
• Resilience
• Able to handle high volume of work

Behaviours:

• Demonstrated knowledge of and skill in adaptability, decision making, interpersonal relations, problem solving, teamwork & written communication
• Comfortable and effective influencer.
• Need to be flexible as the environment is very dynamic and priorities can change.
• Sets ambitious goals and takes focused action to achieve desired outcomes to deliver measurable results
• Adapts effectively to situations that are complex, uncertain, or lack guidelines and clear information
• Assesses and improves the efficiency, effectiveness, and quality of various work processes
• Develops, plans and prioritises initiatives that align to the organisational goals and objectives
• Effectively adjusts their behaviour, approach, and decision-making based on the situation

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Preference will be given, but not limited to candidates from designated groups in terms of the Employment Equity Act.