Project Planner

Job Overview:

The Project Planner position is based in East London. The incumbent deals with the planning and administration surrounding ad hoc and ongoing maintenance including troubleshooting and arranging for contractor assistance and follow-up, and works collaboratively with the General Manager Projects and Facilities and team to maximize productivity. A high level of accuracy and the ability to meet deadlines is necessary. Professionalism and reliability are crucial to this position. The ideal candidate for this position is a self-starter who can work in a fast-paced environment.

Ability to liaise with contractors, colleagues, and all stakeholders is necessary.

Minimum Requirements:

1. Matric/ Grade 12
2. Technical Degree or Diploma
3. Relevant Administration training or qualification
4. Proficiency in use of computer (Word, Excel, Outlook, PowerPoint)
5. Pastel Evolution (Ordering)
6. 3+ years administration experience
7. Valid driver’s license

Main Responsibilities:

1. Ensure that the company sites are maintained effectively at the lowest cost.
2. Maintenance of Contractor list.
3. Fielding of issues from Retailers.
4. Allocation of contractor.
5. In-depth usage of E-maintenance to update action list.
6. Create tasks on the Computerized Maintenance Management System (CMMS), and issue to suppliers and contractors in the shortest turnaround time.
7. Placing and re-scheduling of orders for Maintenance.
8. Documentation of job details.
9. Reserve spares and run material availability checks for both East and West regions.
10. Create Purchase Orders (PO) for New Installation and communicate outstanding PO’s to finance and contractors/suppliers.
11. Order Spares or Materials used by Maintenance Coordinators.
12. Provide Maintenance and Contractors with a register for the following week’s schedules.
13. Prepare and communicate the following week’s work schedule (equipment, sites, dates, etc.) to relevant role players.
14. Delegate work orders and provide confirmation slips.
15. Update weekly KPI’s and perform monthly maintenance cost analysis from the existing budget. Highlight out-of-ordinary expenditures.
16. Ensure all failure information is captured correctly on all reports from all contractors.
17. Review reports and update maintenance plans accordingly.
18. Monitor and coordinate calibrations, fuel installations, electrical, civil, and P&T activities in conjunction with relevant Maintenance Coordinator.
19. Ensure optimal availability of infrastructure equipment and services in accordance with the E-maintenance (CMMS) approved budgets, timeous revenue recovery, and clients’ needs for sites.
20. Process invoices from suppliers and contractors.
21. Drive departmental cost savings, utilize close to site contractors to minimize costs.
22. Provide Business Consultants with maintenance plans and communication regarding site maintenance.
23. General administration and filing.

Key Skills and Competencies:

1. Reliable and trustworthy.
2. Time management skills and ability to work efficiently under pressure.
3. Problem-solving skills.
4. Ensure productivity and meet deadlines.
5. Effective communication and interpersonal skills.
6. Accuracy and attention to detail.
7. Corporate values.
8. Customer Service Orientation.
9. Process Orientation.