Project Manager

Position Title: Project Manager

Organisation: Islamic Relief South Africa ‘IRSA’

Location: Durban Office -KZN

Reports to: Regional Programmes Coordinator-KZN

Purpose of Position

The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.

Key Accountabilities

1. Project Management
   • Ensure that the project is implemented according to plan from the beginning to the end, and that agreed objectives have been met.
   • Ensure implementation of the agreed-upon funding proposal, assist with revising the proposal and budget over time if required, based on input and feedback from key stakeholders.
   • Work closely with individuals and groups supporting the delivery of any activity, while determining roles and responsibilities based on activity requirements and timeframes.
   • Ensure that project documentation is well managed and available to relevant stakeholders, Planning, Monitoring, Evaluation & Reporting (PMER) and for audit purposes.
   • Ensure that relevant indicators are recorded, tracked and reported.
   • Draft and Manage project MOUs, contracts and agreements to ensure good project governance.
   • Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence.
   • Establish practices, templates, tools and partnerships to expand and mature these capabilities for the organization.
2. Financial Management and Controls
   • Oversee the efficient administration of the project in terms of finances, consultant contracts, keeping of records/minutes and other administrative tasks as required.
   • Provide timely and high quality finance reports to the Line Manager on the results of the process.
3. Project Monitoring
   • Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
   • Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
   • Conduct regular field visits to ensure effective implementation of projects activities.
   • Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.
4. Reporting
   • To provide quarterly and monthly narrative reports to the IR Programmes Department.
   • Develop regular projects updates and timely narrative activity reports, as required.
   • Ensure compliance to legislative requirements of KZN for the smooth operations of the project, more details to shared later.
5. Others
   • Travel and spend time within the field for 60% of the year.
   • Carry out, where possible, any other duties that is in line with the job purpose as requested by the line-manager.

Key interfaces:

• Communicates effectively and systematically across the organization.
• Regional Programmes Coordinator-KZN
• HoD
• All staff

Educational Qualification:

• A graduate degree in development, humanitarian or any other related field.

Skills & Knowledge Required

• Minimum of 3 years of successful project management experience in the humanitarian/development field (Rehabilitation and construction project management, and capacity building areas).
• Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
• Proven skills in leading, reporting, analysing and problem-solving.
• Well-developed organizational and planning skills.
• Management skills, including strong teambuilding skills.
• Able to communicate verbally and written in English.
• Good Computer Skills (PowerPoint, Word, Excel, Ms Project).
• Punctuality and respect for rules and procedures.
• Able to work independently, i.e. with minimal supervision and well under pressure.
• Must be able to maintain the highest level of confidentiality regarding work-related information and data.

Key Islamic Relief Qualities Required

• It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission.
• Excellence (Ihsan): Our actions in tackling poverty are marked by excellence in our operations and conduct which are deserving of the people we serve.
• Sincerity (Ikhlas): In responding to poverty and suffering our efforts are driven by sincerity to God and the need to fulfil our obligations to humanity.
• Social Justice (Adl): Our work is founded on enabling people and institutions to fulfil the rights of the poor and vulnerable.
• Compassion (Rahma): We believe the protection and well-being of every life is of paramount importance.
• Custodianship (Amana): We uphold our duty of custodianship over the earth, its resources and the trust people place in us.

Job Type: Full-time

Ability to commute/relocate:

• Durban, Kwa-Zulu Natal: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Project management: 1 year (Preferred)

Application Deadline: 2024/11/18