Project Document Controller

As a Project Document Controller, you would be responsible for the following:

• Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role players including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and documents.
• Monitoring EPC Contractor's Schedule Monitoring System.
• Ensuring all company documentation is duly filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieve document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements.
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
• Audit site Document Control and folder structure.
• SPV Database and EPC Database.

• Assist with various administrative functions in bid development and submission, financial close, construction and operations.
• Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
• Main Equipment Suppliers - Working together with Head Office Procurement and Technical Teams to provide administrative support where required.

• Responsible for managing the Project Deliverables List and EDMS.
• Updating and following up with key responsible personnel.
• Timeline Trackers.

Ideally, as a Project Document Controller you would possess the following:

• A formal qualification in administration or accounting is preferable.
• Minimum of 5 years of experience in the Energy or Construction industry as a Document Controller. REIPPPP experience is highly recommended.
• Proven experience with Electronic Document Management System (EDMS).
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills.
• Willingness to be located at the Construction site during the construction period.
• Computer skills MS Office, Word, Excel, Outlook, Microsoft Teams/SharePoint.
• Attention to detail.
• Able to work independently.
• Willingness to travel.
• A valid Driver’s license.