Project Coordinator: Purchasing and Logistics

PURPOSE

This exciting opportunity exists to provide management and operations with a cost-effective and efficient purchasing service. The role includes obtaining the best prices and sourcing items for mechanical and electrical equipment lists, spares lists, and Bill of Quantities (BOQs).

Responsibilities

Reporting

• Prepare and present monthly/weekly reports and identify trends and potential cost savings.

Control and Budgeting

• Comply with best-practice procurement processes, policies, and procedures in line with business requirements, ensuring optimal use of Sage X3.
• Adhere to all procurement processes to ensure compliance with statutory requirements and Fraser Alexander policies and procedures.
• Ensure continuous improvement of Fraser Alexander processes, policies, and procedures.
• Adhere to defined processes, policies, and procedures.

Supplier Management

• Identify the best suppliers based on business requirements.
• Ensure efficient and effective relationships with key suppliers.
• Assist in negotiating the best prices and contract/purchasing terms with key suppliers.
• Resolve supplier-related issues promptly.

BBBEE

• Ensure compliance with the Fraser Alexander BBBEE platform.
• Maintain the BBBEE database.
• Identify expired accreditations.
• Assist with required BBBEE reporting.

Stakeholder Management

• Manage business relationships with excellence.
• Establish a level of influence and credibility with key stakeholders to ensure smooth group procurement services.
• Comply with SLA terms.
• Work and collaborate with all other areas of Financial Shared Services.

Purchasing

• Ensure the correct information is provided on requisitions.
• Obtain quotes as per the authorisation framework.
• Liaise with operations/Site Administrators/project teams on quotation approval.
• Issue order numbers to the supplier.
• Placing of orders.

Contract Pricing

• Manage and maintain contract pricing.

Vendor Management

• Ensure proper vendor management is in place and effectively executed.

Expediting

• Identify long outstanding orders.
• Follow up on and resolve issues.