Project Administrator Graduate

The Project Administrator provides direct administrative support and assistance to the International Business Executive and project managers in the department. In addition, the Project Administrator assists the International Business team with preparation of proposals, corporate governance, efficiency and quality standards, and business systems and reporting.

AREAS OF RESPONSIBILITY

Functional Support

• Finalising and management of the International Business Process Flows.
• Providing inputs to the development of a CRM and updating CRM with activities relating to International Business.
• Costing, Approval of and implementation of Quarterly International Business Promotion Programme.
• Setting up and managing a panel that will review the offerings of various Service Providers / Associations.
• Managing the Bid/No Bid Process on International Tenders.

• Manage relationships with key stakeholders and partners across the private and public sectors.
• Manage existing customer relationships and ensure continuing and increased profitability.
• Work with the management team to ensure relationships are formed within new and existing clients and stakeholders at the appropriate levels.

• Analyse and prepare Country Profiles for each of the Priority Countries.

• Promote the services of the company to new and existing base.
• Represent the company at industry events and identify and cultivate important new partners.

• Scheduling of Business Development Meetings.
• General administrative support to location office manager and project managers.
• Preparation of reports, correspondences, minutes, cost estimates and proposals, quotations, progress reports etc.
• Compilation of complete BnB, Risk, CSOC and NPIS forms for international proposals/projects.
• Managing of the International Business Department SharePoint.
• Compilation and update of weekly, monthly, quarterly and annual reports relating to sales and revenue targets, utilisation, budgets, debtors, active projects, proposals & opportunities, & office financials for management meetings.
• Tenders & Vendor Registrations - assist with compilation & completion of tender documents & vendor registrations, within required deadlines.

• Matric, Secretarial Certificate.
• BA or BCom qualification in Business Management, Sales & Marketing or Project Management.
• Strong analytical, problem-solving, and communication skills.

• 0-2 years required in managing multiple priorities.
• Business development and relationship management skills.
• Competitor and market analysis skills.
• Experience in sourcing, managing, and implementing new business opportunities.
• Doing Business Internationally (Risks, Business Environment, Cultural Considerations).
• Ability to speak and present confidently and provide a strong sense of credibility and ability to implement.
• Good project and time management skills.
• Demonstrated ability to effectively manage multiple priorities and business relationships.

Advanced MS Office proficiency.