Project Administrator

Job title: Project Administrator

Location: Head Office, Pretoria

Package: R41 400 - R51 700

36 MONTH CONTRACT

Brief description

The purpose of this position is to perform general project administrative support functions to ensure the smooth running of the programmes within the Executive Management Department.

Detailed description

• The successful candidate will be responsible for the following key performance areas:
• Assist in compiling and maintaining mandatory project documentation (e.g. information relating to the project charter, business case, project plan, change request) to ensure project compliance in terms of the Office standards and procedures.
• Collate and manage project information and reports to ensure that relevant stakeholders are adequately informed of the project status.
• Liaise with various stakeholders (internal and external) throughout the project life cycle to maintain effective communication on all matters relating to the project.
• Update and maintain the project schedule, highlighting deviations to ensure that project timelines are adhered to, and allow for planning adjustments.
• Maintain a project repository to ensure project information is accessible to all stakeholders and available for audit purposes.
• Schedule meetings, consolidate information for meetings, maintain and disseminate minutes, and ensure that actions are followed up as per the minutes.
• Record, update and maintain lessons learnt, risks, issues and action logs, in order to allow the management of project risks by the project manager.
• Contain and follow up on project activities in the absence of the project manager to ensure project continuity.
• Maintain the financial spreadsheet to keep track of payments, including liaising with vendors and the department's financial management section to ensure the timely payment of invoices.

• Advanced Diploma in Project Management or an equivalent qualification;
• Minimum of two to five years' experience in a project administration environment;
• A solid knowledge of project management disciplines with an emphasis on project administration.

• Work effectively in a small and specialised team;
• Work in an unstructured environment that requires flexibility and adaptability;
• Work independently without constant supervision;
• Industry, organisational and business awareness;
• Quality assurance;
• Continuous improvement;
• Continued learning and/or professional development;
• Business continuity planning;
• Office administration;
• Administration reporting;
• Cost administration;
• Proficiency in English (both verbal and written).

• Cost administration
• Administration reporting
• Office Administration
• Business continuity planning
• Quality assurance

• 5 to 10 years in Banking