Project & Admin Coordinator

As an Executive Assistant, you will be responsible for the following:

• Screen phone calls, emails, and correspondence, responding on behalf of the executive.
• Draft and review communication for the executive, ensuring clarity and professionalism.
• Prioritize emails and tasks.
• Take minutes during meetings.
• Handle internal and external communication.
• Discreetly manage confidential information.
• Assist the Project Manager in the completion of projects.
• Manage the executive's calendar, scheduling meetings, and prioritizing appointments.
• Coordinate travel arrangements as needed.
• Assist with the preparation of reports, presentations, and correspondence.
• Anticipate the needs of executives and proactively address them.
• Perform administrative functions for the operations team.
• Provide project assistance, including tracking deadlines, deliverables, and resources.
• Conduct research as needed for executive decisions or projects.
• Support financial and budgeting tasks.
• Manage expense reports and assist in budget tracking for the executive.
• Process invoices and track financial documentation related to the executive’s office.

• Relevant qualification and experience.
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks with a high level of attention to detail.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to prioritize and adapt in a fast-paced environment.
• High level of confidentiality and discretion.
• Proactive and solution-oriented approach to challenges.

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.