Programme Coordinator - New Electric Vehicle

• Coordination of the predefined governance structures to ensure operational efficiency and impact.
• Assist the team through planning and coordination of information to optimize workflow procedures.
• Provide administrative support to ensure efficient running of the office.
• Be the point of reference for all queries, requests, or issues, and be an integral part of the unit.

Qualifications:

• Degree in Economics, Public Policy, Business, or Engineering
• Honours degree or international qualifications are an advantage

Experience:

• 4 - 8 years of experience in a similar role
• Previous work experience in government (+5 years) and private sector (+4 years)
• Demonstrable experience working with high-level officials, government employees, private sector professionals, and finance professionals
• Evidence of previous coordinating roles fulfilled
• Understanding of the JET investment and implementation plan
• Understanding of the global decarbonization agenda and South Africa's role
• Understanding of government processes and navigation
• Understanding of contracting and institutional agreements
• Previous experience working with the following government departments: Department of Trade, Industry and Competition, Department of Transport, National Treasury, Presidency, Department of Environmental Affairs
• Exposure to a broad range of industries including automotive, energy, science and research, green hydrogen, electric vehicles, etc.
• Effective, versatile, and action-oriented

Financial / Shareholder Returns:

• Process the department’s expenditure and/or invoices
• Keep appropriate records and regularly report on expenditures
• Monitor and report on actual vs budget

Internal / Operational Processes:

• Guide and coordinate meetings and workshops with key stakeholders of the NEV council, workstreams, and others
• Create and maintain guidelines of conduct for meetings, ensuring approval and periodic review
• Ensure effectiveness of councils, workstreams, and other meetings
• Prepare agendas for meetings
• Prepare meeting minutes within 7 calendar days of meetings
• Prepare annual meeting calendars one month before the new calendar year
• Support the Programme lead and the JET PMU functions such as stakeholder management, communications, events organization, and marketing activities
• Manage records and data for the Just Energy Transition (JET) Investment Plan (IP) for NEV & GH Implementation program
• Continually improve the process of coordination with stakeholders
• Support Workstream lead organizations with secretariat functions
• Assist in the preparation of presentations for meetings
• Maintain organogram of program structure
• Support the NEV and GH2 council chairperson
• Manage stakeholder database
• Track action items and report on status at meetings
• Alert Programme lead of action items that are off-track
• Support technical expert panels/advisory bodies with secretariat functions

Customer Focus & Stakeholder Management:

• Provide professional administrative support to the team
• Deliver efficient customer service to both internal and external customers

Learning, Leadership & People Growth:

• Manage own development to enhance competencies
• Participate in knowledge sharing within the team
• Be solutions-driven, accountable, and innovative

Technical/Functional Competencies:

• Proficiency in MS 360 suite (MS Word, MS Excel, MS PowerPoint, MS Teams)
• Data management and dashboards
• Presentation skills
• Attention to detail
• Excellent time management skills
• Ability to multi-task
• Good verbal and written communication skills

Behavioural Competencies:

• Interpersonal skills
• Good ethics, integrity, and high level of professionalism
• Confidentiality due to the nature of the work
• Strong communication skills (both written and verbal)
• Ability to multi-task and thrive under pressure