Procurement Specialist - Operational and Tactical

PURPOSE OF THE JOB

To perform Group, spend analysis, identify opportunities, implement initiatives to reduce the Total Cost of Ownership for assigned services and goods through tenders and contracts. To ensure optimal sourcing and timeous availability of quality goods and services to meet the Business Unit’s requirements.

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES:

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Section through effective use of the Toolbox.
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status.

PEOPLE

Manage the Section:

• Manage performance against set targets and competencies.
  • Ensure IDP’s are linked to performance results and implemented as per plan.
• Conduct career discussions and implement actions with all identified talent (quarterly).
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.).
• Coach and counsel people to ensure improved performance levels.
• Conduct recruitment interviews.

CUSTOMERS

Customer Relations:

• Maintain and improve relationships with key stakeholders.
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities.
• Ensure customer satisfaction and competitive practice throughout the Samancor Chrome environment.
• Establish and maintain effective communication channels and networks between customers and suppliers.
• Resolve customer queries / complaints.

Suppliers Relations:

• Maintain and improve relationships with Strategic and Critical Suppliers.
• Liaise with Suppliers and deal with logistical and non-performance issues.
• Monitor Supplier satisfaction.
• Conduct monthly or quarterly meetings with strategic Suppliers.
• Negotiate contracts in the best interest of the organisation.
• Be the point of contact for all contract related matters as well as queries and concerns.

BUSINESS PROCESSES

Procurement

• Achieve agreed KPI targets.
• Optimal procurement for the respective plant areas.
• Negotiate terms and conditions.
• Execution and adjudication of tenders and site meetings.
• Expediting of open orders and RFQ’s.
• Maintain and enforce internal control and procurement procedures.
• Assist Accounts Payable Department with Invoice Queries.
• Obtain savings through the procurement process.
• Weekly buyer performance reporting.

Vendor Management:

Manage all aspects of the vendor rationalization strategy within the service and/or goods category to support the business nationally, including vendor selection, compliance, and performance.

Stakeholder Management:

Build strong relationships with internal and external customers with a view to enhancing the customer experience.

Contract Management:

• Manage all contracts within the service and/or goods category across its lifecycle, including terminations, renewals, extensions, and re-assignments.
• Identify and manage risk to the business together with the cross-functional contracting team (Finance, Legal, Business Units, Maintenance Engineering).

Innovation:

Identify innovative procurement solutions that provide efficiencies for the organisation.

Management support:

Perform procurement analyses and reporting to assist management to track, monitor and achieve departmental targets.

GROWTH

• Maintain Continuous Improvement through Operational Excellence.
• Increase BEE spend.
• Initiate Enterprise Development and Preferential Procurement opportunities.

SHAREHOLDER VALUE

Financial Management:

Reduce Total Cost of Ownership (TCO) and establish a competitive advantage through proactive procurement.

BEHAVIOURAL COMPETENCIES:

• Safety Leadership.
• Innovation.
• Planning, Organising & Control.
• Results Orientation.
• Problem Solving & Decision Making.
• Relating and networking.
• Communication.
• Change Leadership.
• Business Acumen.

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Programs.
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa, MES).
• Background in Stock Material sourcing will be advantageous.
• Work well under pressure.

Knowledge:

• Understanding and negotiations of commercial contracts.
• Understanding and negotiations of Master Terms and Conditions.
• Understanding of market dynamics of assigned category of services.
• Knowledge of Supply Chain Management, Policies and Procedures, Systems Analysis, Mathematics.
• Knowledge of Mining Charter, B-BBEE Act and the Code of Good Practise.
• Demonstrate an understanding of the Mining and Smelting processes.

Minimum qualifications:

• Degree in Financial Management, Law, Supply Chain Management, Commercial Management.
• 4 years’ relevant experience.

Additional qualifications:

• Chartered Institute Procurement and Supply - CIPS.

Closing date: 05 November 2024