Procurement Coordinator

Let's Write Africa's Story Together! Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Role Purpose

The Procurement Coordinator will be responsible for overseeing and optimizing the procurement processes within the organization. This role requires a meticulous and proactive individual who can ensure compliance, manage contracts, and utilize data analytics tools to support strategic decision-making.

The ideal candidate will have experience with procurement systems and a strong understanding of procurement best practices.

Key Responsibilities

1. Contract Management: Monitor contracts to ensure compliance with Delegation of Authority (DOA) guidelines. Manage Deeds of Ratification (DOR) when necessary to ensure contractual obligations are met. Track contract expiries and manage the renewal process to avoid lapses in coverage.
2. Conflict of Interest Monitoring: Identify and monitor potential conflicts of interest within procurement activities. Implement measures to mitigate identified conflicts and ensure transparency.
3. System Alignment: Ensure procurement systems are aligned and integrated with organizational processes. Resolve system issues promptly to maintain smooth operations. Track and monitor systems to ensure all risks are addressed effectively.
4. Reporting and Analytics: Prepare and present reports for the Procurement Management Committee (Manco). Utilize Power BI to analyze procurement data and generate insights for strategic decision-making. Manage BEE (Black Economic Empowerment) reporting and oversee spend management to meet compliance requirements.
5. Standard Operating Procedures (SOPs): Develop and maintain Procurement Standard Operating Procedures (SOPs) to ensure consistency and efficiency in procurement activities.
6. Issue Resolution: Address and resolve system issues related to Oracle, TIA, RST, and other relevant systems to minimize disruptions in procurement processes.
7. Business Requirements Documentation: Assist with drafting Business Requirements Specifications (BRS) and Business Requirements Documents (BRD) to support procurement projects.
8. Subject Matter Expertise: Act as a Subject Matter Expert (SME) between Procurement and IT to ensure seamless integration and alignment of systems and processes.

Job Requirements (Experience, Skills and Qualifications)

1. Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
2. Proven experience in procurement or supply chain management.
3. Proficiency in procurement systems such as Oracle.
4. Strong analytical skills and experience with Power BI.
5. Excellent communication and interpersonal skills.
6. Ability to manage multiple tasks and prioritize effectively.

Closing Date: 06 April, 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.