Procurement Administrator

This Precision Engineering company is based in Kommetjie, Cape Town. The company specializes in high-tolerance CNC manufacturing, offering precision engineering and machining solutions. They are known for utilizing advanced CNC technology to manufacture high-precision components, often working with metals, plastics, and composites. The focus on high-tolerance manufacturing means they are capable of producing parts with extremely tight specifications, which is crucial in industries such as aerospace, automotive, medical devices, and industrial machinery.

Key Responsibilities:

1. Procurement and Supplier Management:
   • Place orders with suppliers for CNC carbide tools, metals, and other manufacturing supplies.
   • Identify and liaise with new and existing suppliers to obtain competitive quotes for tools and materials.
   • Negotiate pricing, lead times, and terms of service to ensure cost-effective procurement.
   • Maintain relationships with suppliers and ensure timely deliveries to avoid production delays.
2. Metals and Tools Knowledge:
   • Understand the technical requirements for different types of tools and their applications in the manufacturing process.
   • Provide recommendations on the best materials and tools based on project specifications and production needs.
3. Stock Control and Management:
   • Track and manage inventory levels of CNC carbide tools and metals, ensuring appropriate stock is maintained to meet production demands.
   • Perform regular stock audits and adjust procurement plans accordingly to avoid shortages or overstocking.
   • Coordinate with the warehouse team to ensure the accuracy of stock records.
4. ISO 9001 Compliance and Process Improvement:
   • Ensure procurement and inventory management processes comply with ISO 9001.
   • Assist in developing and implementing more effective procedures for traceability of tools and materials.
   • Collaborate with the quality control team to ensure compliance with all relevant quality standards and practices.
5. Administrative and Documentation Support:
   • Perform administrative tasks, including filing purchase orders, maintaining supplier records, and tracking order progress.
   • Prepare detailed reports on procurement activities, stock levels, and supplier performance.
   • Work closely with the accounts team to ensure proper invoicing and payment for all procured items.
6. Process Optimization:
   • Identify areas of improvement in procurement and stock management processes, and propose solutions to enhance efficiency.
   • Collaborate with different departments to streamline communication between suppliers, the factory, and office personnel.

Key Qualifications:

• Education: Diploma or equivalent in Engineering, Manufacturing, Procurement, or a related field.
• Experience: 2-3 years of experience in procurement, stock management, and administrative roles within the tool and metal industry, particularly focused on precision engineering tools.
• Knowledge of Metals and Tools: Strong understanding of various types of metals and their use in manufacturing, as well as a deep knowledge of their applications.
• ISO 9001 Compliance: Experience in working with or implementing ISO 9001 standards, particularly in manufacturing and procurement environments.
• Administrative Skills: Proficiency in MS Office and QuickBooks, used for inventory and procurement management.
• Communication and Negotiation Skills: Strong negotiation skills with suppliers and the ability to communicate effectively with internal teams and external partners.
• Organizational Skills: Highly organized with excellent attention to detail, capable of managing multiple procurement activities and keeping accurate records.

Additional Information:

• Full-time position and must be based in or around Kommetjie.
• Competitive salary of R 10 000 to R 15 000 based on experience.