PRE-SCHOOL ADMIN ASSISTANT (School Secretary)

PEN operates an Early Childhood Development Centre situated in the Pretoria CBD, named EduPEN ECD Centre, for children aged 3 months to 6 years.

The purpose of the role is to provide administrative support to the school principal and staff and act as a point of contact for students, parents, and other stakeholders. Key responsibilities include communication, record-keeping, and administrative support.

Your Qualifications:

• High school diploma or equivalent.
• Minimum of 2 years relevant experience in administration.
• Knowledge of business administration and staff management.
• Strong organizational skills, ability to multitask, problem solve, and manage time effectively.
• Excellent written and verbal skills in English.
• Strong interpersonal skills, teamwork, and conflict resolution ability.
• Attention to detail and accuracy.
• Proficiency in MS Outlook, Word, Excel, and PowerPoint.
• Physical and mental ability to respond quickly to emergencies in a preschool setting.
• Knowledge of early childhood development and educational best practices (advantageous).
• Police clearance.
• Driver's license (advantageous).

Will enable you to:

Administrative Support:

• Ensure that the preschool's administration is always in order and up-to-date to ensure smooth and efficient functioning.
• Manage learner enrolment and maintain records.
• Coordinate communication between staff and parents by assisting with professional formatting of letters and other forms of communication.
• Process, track, and follow up on school fee payments. Assist with financial reporting.
• Assist with marketing and social media.

Parent and Community Relations:

• Serve as a primary point of contact for parents regarding school policies, events, and child progress.
• Organise parent-teacher meetings, special events, and community outreach activities.
• Address any concerns or enquiries from parents in a timely and professional manner.

Compliance and Safety:

• Ensure that the preschool operates in compliance with all licensing regulations, health, and safety standards.
• Oversee kitchen, cleaning, and maintenance of property to maintain a clean and safe environment for children and staff.
• Assist the principal in administration requirements related to school registration, as prescribed by the DBE.
• Ensure the implementation of PEN's policies and procedures for finance, human resources, and monitoring and evaluation, and work closely with PEN's head office.

Staff Support:

• Provide support to teachers and staff where formatting and printing assistance is needed.
• Conduct Performance Appraisals and offer relevant support to Support Staff.