PR Operations and Administration Manager (maternity leave cover)

PR Operations and Administration Manager (maternity leave cover)

• Contract
• Department: Staffing
• Anticipated Hours per Week: 40
• Work Setup: In-Office

Who is HelloKindred?

HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid.

Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.

Anticipated Contract End Date/Length: 6-months contract
Work set up: In-office

Our client in the global professional services industry is seeking a proficient PR Operations and Administration Manager with extensive experience in traffic management and office administration. A person who has strong organisational capabilities and is administratively excellent. The successful candidate will be responsible for the coordination of content development between the client services team and the newsroom, this would include both editorial and creative studio content to ensure briefs received are to standard, allocation of resources, deadline management and quality control. Essentially will be responsible for effective system management of all processes and procedures within the agency. The successful individual must be a team player and promote a positive work culture.

What you will do:

Impacting delivery and quality

• Manage the daily output of the Newsroom, ensuring delivery deadlines and the highest possible standards are met consistently.
• Run and manage daily meetings between Client Services and Newsroom and follow up on key actions with team members responsible for the job.
• Collaborate with the client services team to ensure quality briefs are submitted on time.
• Work with client service team to develop chase lists and timing schedules on large and complex projects.
• Organise, plan, and manage agency projects focusing on operational duties in consultation with the Newsroom Director and the other business executives.
• Develop and design relevant processes to aid the agency’s profitability and efficiencies.
• Assist with production projects and other ad-hoc projects as required.
• Collaborate with Director of Newsroom, and the leadership team to source the most suitable outside suppliers and freelancers.
• Set up creative briefings, reviews and presentations.
• Manage the administration requirements of the office.
• Assist with internal communications and arrangements for the team.
• Drive other disciplines’ timing through organising and running timesheet management against Fee and non-Fee Client business.
• Perform duties as and when required on the operational management and administration of the agency.
• Assist with ad-hoc projects.
• Always strive for flawless admin/housekeeping.

Impacting relationships

• Actively manage and foster excellent supplier relationships.
• Foster and nurture good working relationships within the team.
• Drive a positive, can-do culture in the agency.

Impacting profitability

• Negotiate and secure the best price with all third-party suppliers.
• Enhance productivity of Newsroom and studio team.
• Provide monthly timesheet analysis and reports at leadership meetings.
• Ensure that all financial processes are adhered e.g. invoicing, raising of POs, and on-boarding of clients and suppliers.
• Quality check and approve PQs alongside the Business, Financial and Managing Director.
• Accurately manage agency’s invoicing and billing process.
• Ensure quick and accurate cost reconciliations on completion of projects/job and monitor internal costs to ensure these are all accounted for and within budget.
• Manage new business administration.

Minimum Requirements:

• Suitable tertiary education.
• At least 6 years of agency experience, at least 3 of those in a traffic manager role.
• Proficiency in PR and below-the-line communication.
• A very well-organised person who knows the industry and how to prioritise and coordinate multiple responsibilities and tasks in a pressured and dynamic environment.
• MUST have a strong personality- “no Nonsense” attitude – be results orientated –professional and fair.
• PC Literacy essential (All MS Office applications).
• Sound business and financial acumen.
• Must be resilient, and tenacious and can deal with pressure and manage personalities in a high-stress environment.
• Energetic, enthusiastic, and willing “to go the extra mile” when required.
• Proactive with a sense of urgency.
• Integrity is essential in view of confidential information.
• Detail orientated.
• Organising, planning, control and administrative skills are essential.
• Live and breathe the power of “creating impact”.

Candidates must be legally authorized to live and work in the country the position is based in, without requiring sponsorship.

We appreciate your interest in this opportunity. Please note only applicants selected for an interview will be contacted.

HelloKindred is proud to be an equal opportunity employer, committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity/expression, sexual orientation, national origin, disability, age, or veteran status.