Personal Assistant to Financial Manager

Job Description:
Manage the day-to-day office tasks of the Financial Manager. Assisting in various projects as well as dealing with all secretarial and administrative tasks.

Position: Personal Assistant to Financial Manager
Industry: Transport / Logistics
Location: Pretoria North - Gauteng, South Africa
Salary: Market related
Start Date: 1 February 2025

Requirements and Qualifications:

• Grade 12 (required)
• Afrikaans and English
• Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)
• 3-5 Years Minimum Experience in an administrative support role
• At least 2-3 years’ experience as an FM assistant
• MS Office Suite
• Pastel (Accounting and Payroll)
• Diary Management

Responsibilities:

• Manage the day-to-day office tasks.
• Monitor, screen, respond to and distribute incoming communications.
• Setting up of telephone or video conferences.
• Schedule and participate in meetings and provide accurate records, transcribe, and distribute minutes of meetings.
• Drafting, reviewing, and summarizing of presentations and documents.
• Organize corporate events, book venues for meetings and organizes refreshments.
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare monthly expense reports.
• Manage multiple projects simultaneously.
• Assist with the management of Head Office payroll.
• Load payments for release.
• Handle insurance claims.
• Liaise with other stakeholders to coordinate meetings.
• Provide confidential secretarial support.
• Support Financial Manager with compliance to company policies and keep abreast of policy changes.
• Ability to maintain confidentiality surrounding company materials and information.

Skills Required:

• Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration.
• Able to work in a fast-paced environment.
• Working under pressure.
• Deadline driven.

Please send your CV’s to [email protected]

Closing date: Thursday 14th Of November 2024

Contact:
Juanita van Eeden
Recruitment Consultant
Office: 066 376 3794
Email: [email protected]

POPIA Disclaimer:
By sending your CV to the above-mentioned e-mail address you agree to:

• The processing of your personal information and sharing it with third parties for verifications.
• The exercising of your rights provided for by POPIA.
• To acknowledge that Hutech International Group (Pty) Ltd will keep the record of your personal information confidential.

Should you not hear from us within 2 weeks, please accept your application has been unsuccessful.