Personal Assistant to Director

Personal Assistant to the Director East London

• Provide administrative and executive assistance
• Office administrative, Secretarial or equivalent assistance
• Valid driver’s Licence
• Must be fluent in English (able to speak or equivalent qualification)
• Fluency in isiXhosa would be an advantage
• Must be organised
• Ability to work independently
• Strong written and verbal communication
• 3 years previous working experience in a legal environment
• Exposure to supporting a director of a law firm (desirable)

Performance Areas

• Proactively manage, coordinate and maintain the diary of the Director
• Coordinate all aspects of meetings, workshop and functions according to Director’s requirements and within budget parameters
• Administrative, presentation, minutes within agreed timeframes
• Manage incoming calls in the Director’s office as well as correspondence (paper and electronic) responding independently where possible and in line with authorized judgment
• Ensure files (paper and electronic) are kept in order and easily accessible by the Director.
• Prepare and check invoices and arrange for payments to ensure adherence to Service Level Agreements
• Monitor and respond to incoming communication on behalf of the Director, where appropriate, ensuring efficiency and timeous response
• Must be familiar with the litigation lifecycle and be able to diaries files for actioning in accordance therewith
• Report writing
• Perform executive and oversight tasks in the place and stead of the Director concerned and must be able to analyze data and monitor the performance of others
• Ability to receive and execute instructions from the company’s professional staff.