Personal Assistant To Director

Personal Assistant to the Director East London

Key Responsibilities

• Provide administrative and executive assistance
• Office administrative, secretarial or equivalent assistance
• Manage, coordinate and maintain the diary of the Director
• Coordinate all aspects of meetings, workshops, and functions according to Director’s requirements and within budget parameters
• Prepare administrative documents, presentations, and minutes within agreed timeframes
• Manage incoming calls and correspondence (paper and electronic), responding independently where possible
• Ensure files (paper and electronic) are organized and easily accessible by the Director
• Prepare and check invoices and arrange for payments to ensure adherence to Service Level Agreements
• Monitor and respond to incoming communication on behalf of the Director, ensuring efficiency and timely responses
• Familiarity with the litigation lifecycle and ability to diary files for actioning accordingly
• Perform executive and oversight tasks in the absence of the Director and analyze data to monitor the performance of others
• Receive and execute instructions from the company’s professional staff

Minimum Requirements

• Valid driver’s license
• Must be fluent in English (able to speak or equivalent qualification)
• Fluency in isiXhosa would be an advantage
• Must be organized
• Ability to work independently
• Strong written and verbal communication skills
• 3 years previous working experience in a legal environment
• Exposure to supporting a director of a law firm (desirable)