Personal Assistant to CEO

What to expect

Ozow is looking for a Personal Assistant to provide support to the CEO and Executive Management Assistant by effectively managing schedules and performing a variety of responsibilities, including complex and confidential administrative and secretarial duties. The duties performed require considerable confidentiality, initiative, tact, maturity, and independent judgement.

We are seeking a proactive and dedicated Personal Assistant to support the CEO and the Executive Management Assistant in managing the demands of both professional and personal responsibilities. The ideal candidate will be a crucial support system, adept at anticipating needs and ensuring a seamless balance between work and personal life. You will need to be one step ahead of the CEO when it comes to personal arrangements such as frequent after hour engagements and arrangements. When considering his work life, you will be required to manage the CEO's schedule, from in-office and external meetings to international travel and importantly engage with high-level stakeholders throughout, under the supervision of the Executive Management Assistant. You will assist the Executive Management Assistant in ensuring the CEO can concentrate on critical details by aiding with research, reporting, and presentation preparations.

Roles & Responsibilities:

1. Assist the Executive Management Assistant to manage CEO time efficiently, including handling emails, preparing documents, and organizing meetings.
2. Be responsible for comprehensive calendar management for various meetings, events, and travel across multiple time zones.
3. Support the Executive Management Assistant to maintain business rhythms through effective agenda management, meticulous notetaking, and handling logistics while tracking results and meeting time-critical targets.
4. Coordinate and organize logistics for various meetings, conferences, and special events.
5. Handle expense reports and manage purchase orders as needed.
6. Handle sensitive information with the utmost confidentiality and discretion.
7. Provide administrative support to the CEO in his personal capacity as needed, which will include being available after hours and on weekends to act on urgent requests.

Requirements:

1. Relevant qualification, degree preferred.
2. Own reliable transport required.
3. Highly organized, with high attention to detail.
4. Aim to serve with a personalized touch.
5. Great communicator, who easily communicates with different stakeholders without being verbose.
6. Savvy with technology and enjoys automating processes.
7. Great multitasker that adjusts quickly to changing priorities and conditions.
8. Thrive in a fast-moving and complex organization.
9. Possess a strong willingness to work hard and sometimes long hours to get the job done.
10. Be willing to be available after hours/on weekends to act on urgent requests as needed (ad-hoc).

In office perks:

1. Healthy breakfast, lunches, and snacks (Cape Town).
2. Healthy lunches and snacks (Johannesburg).
3. Monthly socials (Cape Town and Johannesburg).
4. On-site Barista (Cape Town and Johannesburg).
5. Ozow Library (Cape Town).
6. Birthday Leave.

Perks for South African based employees:

1. Medical aid subsidy (permanent staff).
2. Group Risk Insurance (permanent staff).
3. Generous paid annual leave.
4. Employee Health and Wellness Assistance.
5. Learning and Development opportunities.
6. Mentorship programme.
7. Community initiatives.
8. Quarterly team retreats and annual company retreats.
9. Employee gifting.
10. Access to cutting edge technology.

Our Employee Value Proposition:

Join Ozow and become part of an elite force that challenges the ordinary and achieves the extraordinary. If you're driven to make an impact, embrace challenges, and seek unparalleled opportunities for growth, your journey starts here.

Ready to be exceptional?
Apply now!

Keen to know more?
Interested in joining our rocket ship? To find out more about life at Ozow, head over to our Careers Page here!