Personal Assistant - Art Gallery - Sandton

Our client, a prestigious art gallery based in Sandton, is seeking a Personal Assistant to support their operations with strong coordination, administration, and front-of-house skills. The ideal candidate will be a proficient and professional coordinator, capable of managing various tasks effectively and maintaining the high standard of service expected at a top-tier gallery.

Key Responsibilities:

• Coordinate meetings with clients, artists, and gallery staff, ensuring smooth communication and efficient scheduling.
• Oversee the coordination of deliveries and couriers, ensuring items are dispatched and received promptly and in excellent condition.
• Handle various administrative tasks, including maintaining accurate records and assisting with general office duties.
• Assist with front-of-house activities, including greeting guests, answering queries, and providing exceptional customer service.
• Manage the gallery's email and phone correspondence, ensuring all inquiries are addressed promptly and professionally.
• Provide remote support after hours as required, with flexibility to meet the gallery's needs.

Key Requirements:

• Previous experience in a personal assistant, coordinator, or similar role, preferably within a creative or luxury environment.
• Strong organizational skills with the ability to manage multiple tasks effectively and prioritize deadlines.
• Proficient communication skills both verbal and written, with an ability to represent the gallery professionally.
• Demonstrated ability to handle deliveries, couriers, and client interactions with care and efficiency.
• Ability to work 6 days per week, primarily remotely after hours.
• Tech-savvy with proficiency in common office software (e.g., Microsoft Office, Google Suite, etc.) and communication tools.
• A passion for art, cultural knowledge, and an understanding of the art world is a plus.

Ideal Candidate Profile:

• A detail-oriented individual with a calm and professional demeanor.
• A flexible, self-motivated person who can take initiative and work independently.
• Must be comfortable working remotely and managing tasks without direct supervision.
• Customer-focused, always seeking ways to improve the client experience.

Benefits:

• Flexible hours with the ability to work remotely after hours.
• Opportunity to work with a high-profile, dynamic team within a prestigious art gallery.
• Competitive compensation based on experience.

If you are highly organized, have excellent administrative and communication skills, and are passionate about the art world, we would love to hear from you. Apply today and become part of a renowned art gallery in Sandton.